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Strategic Goal 3: Optimize student achievement through responsible stewardship of its financial resources and the proactive pursuit of all resources necessary to meet current and future demands.

Specific Section Contents (Click to jump to a section):

OWNER CODES:

B&F= Business & Finance 

HR=Human Resources 

OA=Organizational Advancement

 

 

Objective

Type

Timing

Owner

Action Plan(s)

Funding Source

Year 1

Year 2

Year 3

Status

3.1 - Implement the general ledger and budget modules for Peoplesoft and begin using Peoplesoft to enhance the budget and financial reporting functions.

Admini-strative

FY2005

B&F

3.1.1     Complete go-live of PeopleSoft General Ledger and other financial modules.

 Contingent upon funding

 X

X

X

100%

3.2 - Analyze and plan for the use of Peoplesoft for local school bookkeeping function.

Admini-strative

FY2005

B&F

3.2.1     Evaluate methods for using PeopleSoft for this function.

 

 X

 

100%

3.3 - Continue and enhance training local school bookkeepers and potential local school bookkeepers on accounting, financial, payroll, and other related functions.

Admini-strative

FY2005

B&F

3.3.1     Train all bookkeepers in Peoplesoft accounting chartfield and budgeting changes

 

 X

X

 

Ongoing

 

 

 

B&F

3.3.2     Train all bookeepers in changes made to local school Manatee software necessary to accommodate changes to Ga. DOE financial reporting requirements

 

 X

X

X

Ongoing

3.3.3. Provide the capacity for online multimedia tutorials and just-in-time learning materials for training new and current bookkeeping staff.

3.4 - Implement PeopleSoft Supply Chain Management modules for Local School and central office purchase order creation.

Admini-strative

FY2005

B&F

3.4.1     Implement PeopleSoft  Supply Chain Management modules. Purchasing/Property Staff develop new business processes, validate and learn PeopleSoft Purchasing/e-Procurement, and Approval Work Flow

 

 X

X

 

100%

 

 

 

B&F

3.4.2     Implement PeopleSoft Supply Chain Management modules Train approximately 250 Central Office personnel for SCM purchase order creation.

 

 X

X

 

100%

 

 

 

B&F

3.4.3     Implement PeopleSoft Supply Chain Management Modues. Train identified school based personnel for SCM purchase order creation on PeopleSoft.

 

 X

X

 

100%

3.5 - Begin planning, coordination and conversion of GEMS Property purchase orders and property dispositions into PeopleSoft financial system.

Admini-strative

FY2005

B&F

3.5.1     Asset Management - GEMS Property Management data is required be converted to PeopleSoft general ledger transactions.

 

 X

X

 

100%

 

 

 

B&F

3.5.2     Asset Management Planning, coordination and conversion of GEMS Property Management purchase orders and property dispositions into the PeopleSoft financial system

 

 X

X

X

100%

 

 

 

B&F

3.5.3     Asset Managment - Develop Business Case for implementing PeopleSoft Asset Management

 

 X

X

 

25%

 

 Staff Develop-ment

 

B&F

3.5.4     Provide capability for Asset Management online training on PeopleSoft Asset Management module.

 

 X

X

X

100%

 

 

 

B&F

3.5.5     Asset Management. -IBM consultants and internal asset/property staff will define implementation requirements for PeopleSoft Asset Management module v8.8

 

 X

X

 

25%

3.6 - Plan for, and begin implementation of, conversion of retirement-related systems to PeopleSoft.

Admini-strative

FY2005

B&F

3.6.1     Investigate needs for retiree payroll, actuarial data, and projection programs.

 

 X

 

 

100%

 

 

 

B&F

3.6.2     Determine best solution to meet needs.

 

X

 

100%

3.7 - To implement the PeopleSoft enterprise system to increase the efficiency of HR core processes.

Admini-strative

FY2005

HR

3.7.1     A comprehensive HR/Payroll system which will include one-time data entry, error/edit checks, and automated reports needed by both divisions.

Contingent upon funding

 X

X

X

Ongoing

3.8 - To ensure that all positions in Gwinnett County Public Schools are filled with "highly qualified" employees.

System

FY2005

HR

3.8.1     Develop criteria and processes for selecting highly qualified employees, including teachers, administrators and other instructional support positions.

 

 X

 

 

Ongoing

 

 

 

HR

3.8.2     Maintain a database of "highly qualified" applicants who are available for hiring.

 

X

X

Ongoing

 

 

 

HR

3.8.3     Establish a liaison contact with select Teacher preparation programs in Georgia.

 

 X

X

X

Ongoing

 

 

 

HR

3.8.4     Increase the percentage of highly qualified teachers in GCPS.

 

 X

X

X

 

3.9 - To plan for good stewardship of available resources through updating enrollment forecasts and effective planning for future growth needs.

System

FY2005

OA

 

3.9.1     Develop and generate annual FTE and enrollment forecasts.

 

 X

X

X

100%

 

 

 

OA

3.9.2     Identify and monitor building needs relative to SPLOST 2007.

 

 X

X

X

Ongoing

 

 

 

OA

3.9.3     Utilize and implement available demographic information sources including software for historical demographic analysis.

 

 X

X

X

100%

 

 

 

OA

3.9.4     Produce additional updates to 7 year forecast if required in May 2005.

 

 X

X

X

100%

 

 

 

OA

3.9.5     Furnish and create boundary maps and street indexes to schools and other demographic reports as requested.

 

 X

X

X

100%

 

 

 

OA

3.9.6     Acquire and obtain data and information to meet business school system needs.

 

 X

X

X

100%

 

 

 

OA

3.9.7     Institute formal and informal networks with local and state agencies.

 

 X

X

X

100%

 

 

 

OA

3.9.8     Superintendent Facts Sheets - Initiate collection and distribution on a monthly basis to cabinet.

 

 X

X

X

Ongoing

 

 

 

OA

3.9.9     Create detailed school boundary maps utilizing current Arc View software. These maps are shared with Gwinnett County Planning and GIS Departments for census and demographic information in addition to other information sharing.

 

 X

X

X

Ongoing

 

 

 

OA

3.9.10  Develop preliminary redistricting schedule for Meadowcreek ES and Hopkins ES in August 2005. This redistricting is the direct result of the addition to Hopkins ES. The Hopkins ES addition will provide needed relief to Meadowcreek ES.

 

 X

100%

 

 

 

OA

3.9.11  Develop preliminary boundaries for Meadowcreek ES and Hopkins ES.

 

 X

 

100%

 

 

 

OA

3.9.12  Provide guidance and assistance for the formation of the boundary redistricting committee and assist with information needed or requested.

 

 X

X

X

100%

 

 

 

OA

3.9.13  Furnish boundary input forms and redistricting maps for local schools involved with redistricting.

 

 X

X

X

100%

 

 

 

OA

3.9.14  Create the 7 year forecast including and forecasting refinements.

 

 X

X

X

100%

 

 

 

OA

3.9.15  Monitor and recreate school boundaries based on redistricting and school board decisions and/or resolutions.

 

 X

X

X

Ongoing

 


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