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Strategic Goal 5: Meet the continuing and changing demand for essential information through technological systems and processes that support effective performance and desired results.

Specific Section Contents (Click to jump to a section):

OWNER CODES:

HR=Human Resources  

IMD=Information Management Division 

OA=Organizational Advancement 

DoNO=Director of Network Operations 

DoAS&TP=Director of Application Support & TST Programs 

EDITS&D= Executive Director IT Solutions & Design 

DoRM= Director of Resource Management 

DoAD=Director of Application Develop-ment 

OoS-EDC= Office of the Superintendent - Executive Director, Communication 

DoT&NO= Director of Telecommunications & Network Operations 

DoIS=Director of Information Systems 

EDIS&S=Executive Director Information Systems & Support 

DoS&C=Director of Standards & Communications 

DoM&IS=Director of Media & Information Services 

DoB&DL=Director of Broadcast & Distance Learning 

DoSTS= Director of School Technology Solutions 

 

Objective

Type

Timing

Owner

Action Plan(s)

Funding Source

Year 1

Year 2

Year 3

Status

5.1 - To ensure that all positions in Gwinnett County Public Schools are filled with "highly qualified" employees.

System

FY05/06

HR

5.1.1     Develop criteria and processes for selecting highly qualified employees, including teachers, administrators and other instructional support positions.

 

X

X

X

Ongoing

 

 

 

HR

5.1.2     Maintain a database of "highly qualified" applicants who are available for hiring.

 

X

X

X

Ongoing

 

 

 

HR

5.1.3     Establish a liaison contact with select Teacher preparation programs in Georgia.

 

X

X

X

Ongoing

5.2 - To ensure a "highly qualified" applicant pool that meets the staffing needs of Gwinnett County Public Schools.

System

FY05/06

HR

5.2.1     Analyze recruitment and employment data from 2004/2005 and develop recruitment plan for 2005/2006.

 

X

 

 

Ongoing

5.3 - To implement the PeopleSoft enterprise system to increase the efficiency of HR core processes.

Admini-strative

FY05/06

HR

5.3.1     A comprehensive HR/Payroll system which will include one-time data entry, error/edit checks, and automated reports needed by both divisions.

 

X

X

X

Ongoing

5.4 - To ensure that all positions in Gwinnett County Public Schools are filled with "highly qualified" employees.

System

FY05/06

HR

5.4.1     Develop criteria and processes for selecting highly qualified employees, including teachers, administrators and other instructional support positions.

 

X

X

X

Ongoing

 

 

 

HR

5.4.2     Maintain a database of "highly qualified" applicants who are available for hiring.

 

X

X

X

Ongoing

5.5 - Ensure that processes & procedures are in place so that data collection and reporting requirements are clearly defined, communicated and monitored.

Access

FY05/06

IMD

5.5.1     Maintain and develop policies and procedures that support electronic information access.

 

X

X

X

Ongoing

5.6 - Ensure network components are efficiently deployed, maintained, enhanced and monitored.

Access

FY05/06

IMD

DoNO

5.6.1     Establish goals of Network Operations Center, benefits, tasks, and roles.

Contin-gent

X

X

 

0%

 

 

 

IMD

DoAS&TP

5.6.2   Investigate alternatives for 24x7 Help Desk support.

Contin-gent

X

 

X

0%

 

 

 

IMD

DoNO

5.6.3   Implement fiber-based, high-bandwidth, switched data transport infrastructure throughout district between schools and administrative sites to each of the district's 2 data centers. Bandwidth between each facility and the Data Centers should be capable of transmission speeds of 1000Mbps. Local Area Networks at each district facility should be capable of switched 100/1000Mbps.

Contin-gent

X

X

X

50%

 

 

 

IMD

DoNO

5.6.4   Provide Production Control management including definition, development and implementation as well as Disaster Recovery planning.

Contin-gent

X

X

 

0%

 

 

 

IMD

DoNO

5.6.5   Develop monitoring capabilities, provide backup tape budgeting and support for local Novell School backups.

 

X

X

Ongoing

 

 

 

IMD

DoAS&TP

5.6.6   Provide Incident Management and reporting.

 

X

X

X

Ongoing

 

 

 

IMD

DoAS&TP

5.6.7   Provide technical services and support for local school TSTs.

 

X

X

X

Ongoing

 

 

 

IMD

DoAS&TP

5.6.8   Provide technical services and support for Central Office personnel.

 

X

X

X

Ongoing

 

 

 

IMD

DoAS&TP

5.6.9   Plan, develop and implement executive dashboards, alerts, indicators, reporting systems for divisional use.

Contin-gent

X

X

X

0%

 

 

 

IMD

DoNO

5.6.10  Develop and implement a methodology for deploying the Win2000 Server and Active Directory services to existing high schools.

Contin-gent

X

X

 

50%

 

 

 

IMD

DoNO

5.6.11  Network management software platform(s), equipment, tools are assessed, evaluated, selected, and funded.

eRate and General Fund

X

X

 

Ongoing

 

 

 

IMD

DoNO

5.6.12  Physical construction of NOC is included as part of Data Center expansion.

Contin-gent

eRate and General Funding

 X

X

25%

 

 

 

IMD

DoNO

5.6.13  Acquire personnel to staff NOC.

Contin-gent

X

25%

 

 

 

IMD

DoNO

5.6.14  Systems are procured and integrated into GCPS operational procedures.

 

X

X

X

Ongoing

 

 

 

IMD

DoNO

5.6.15  Provide an escalation sponsor to monitor and advance local school and enterprise wide issues.

Contingent

X

0%

IMD

DoNO

5.6.16 Increase connectivity to the Internet from each of the data centers to a major peering location. These two (2) new connections will be in addition to the Internet Connection provisioned from the GDOE. Throughput for each of the two (2) new internet connections must be a minimum of 500Mbps and include opportunities to peer with other networks.

5.7 - Implement Administrative Information System (AIS) modules that have enterprise approval, adequate funding, and successfully developed, are placed into production and procedures are in place for proper maintenance and operation.

Access

FY05/06

IMD,

CIO

5.7.1     Transition AIS project ownership to CIO.

 

X

 

 

100%

 

 

 

IMD

EDITS&D

5.7.2     Continue to build communication model to provide schools information regarding PeopleSoft implementation and their roles and responsibilities.

Contin-gent

X

X

X

50%

 

 

 

IMD

EDITS&D

5.7.3     Continue to acquire and develop staff and/or contracted resources to administer and support PeopleSoft environment.

 

X

X

X

Ongoing

 

 

 

IMD

EDITS&D

5.7.4     Continue to provide training opportunities both to functional support personnel as well as user community.

 

X

X

X

Ongoing

 

 

 

IMD

EDITS&D

5.7.5     Continue to plan for implementation of other PeopleSoft modules.

Contin-gent

X

X

 

25%

 

 

 

IMD

EDITS&D

5.7.6     Evaluate “what’s left” in legacy applications and determine most appropriate development avenue.

Contin-gent

X

 

X

25%

5.8 - Provide adequate equipment and software architecture and procedures to enable teachers and staff secure access to information.

Access

FY05/06

IMD

EDITS&D

5.8.1     Continue the review of current system capabilities & other large scale software products to develop technical and operational requirements for a future system.

Contin-gent

X

X

X

25%

 

Ongoing staff development as needed

 

IMD

DoRM

5.8.2     Implement new library management system in all school media centers.

 

X

X

X

100%

 

 

 

IMD

DoRM

5.8.3     Develop and fund a strategy for technology obsolescence to set parameters for software upgrades and replacements.

 

X

X

X

Ongoing

 

 

 

IMD

DoRM

5.8.4     Assist in the enforcement of standards for ensuring copyright compliance.

 

X

X

X

Ongoing

5.9 - Provide efficient, standardized, and up-to-date information systems, support, and services that integrate communication avenues, both internal and external to GCPS, through collaborative use of information and technology tools, including the school system’s intranet, the broadcast video capability, GCPS TV, and the Internet.

Access

FY05/06

IMD

5.9.1     Coordinate Gwinnett County Student Media Festival and complete processing for GCPS student entries in state and international competition.

 

X

X

X

100%

 

 

 

IMD

5.9.2     Assist Technical Education Coordinator and faculty in high school broadcast journalism programs with system specifications that correspond with adopted AKS Curriculum.

 

X

X

X

100%

 

 

 

IMD

5.9.3     Establish clear, precise, procedures for providing instructional analysis, design, and treatment for the specific content brought forward by our internal customers

 

X

 

X

0%

 

 

 

IMD

5.9.4     Coordinate videoconferencing activities and scheduling for the five Gwinnett County GSAMS labs.

 

X

X

X

Ongoing

 

 

 

IMD

5.9.5     Encourage and promote the use of external, educational programming available to GCPS Television to increase the opportunities for personnel to receive additional staff development with minimum cost to the system.  

 

X

X

X

Ongoing

 

 

 

IMD

5.9.6     Produce timely educational news and information programs that highlight school and system news and information

 

X

X

X

Ongoing

 

 

 

IMD

5.9.7     Coordinate production and staging for spring area board meetings.

 

X

X

X

100%

 

 

 

IMD

5.9.8     Coordinate production and staging for Summer Leadership Conference.

 

X

X

X

100%

 

 

 

IMD

5.9.9     Coordinate production and staging for the Teacher of the Year banquet and awards ceremony.

 

X

X

X

100%

 

 

 

IMD

5.9.10  Research, select, and prepare equipment specifications for use in preparing the annual bid used to procure AV classroom/school technology for upcoming fiscal year.

 

X

X

X

100%

 

 

 

IMD

5.9.11  Assist Technical Education Coordinator with the selection of equipment and installation services for the new Grayson High Technical Education Addition.

 

X

 

 

100%

5.10 - Design and deliver ongoing training in all aspects of information management, systems, and technology to efficiently provide and support approved applications across GCPS.

System staff development

FY05/06

IMD

5.10.1  Provide technology training on enterprise software; PeopleSoft, SASI, laptops, etc.

 

X

X

X

Ongoing

 

 System staff development

 

IMD

5.10.2  Work with colleges/universities on cohort programs, internships, review of research proposals, etc.

 

X

X

X

Ongoing

 

 System staff development

 

IMD

5.10.3  Provide opportunities for certified teachers to meet the state technology requirement by June 2006.

 

X

X

X

Ongoing

 

 Staff development

 

IMD

5.10.4  Revise and provide weekly technical training opportunities to TSTs in the NTM Schools.

 

X

X

X

Ongoing

 

 Staff development

 

IMD

5.10.5  Incorporate and provide mandatory soft skills classes for TSTs.

 

X

X

X

Ongoing

 

 Staff development

 

IMD

5.10.6  Provide management and support of Law West labs for end user application and tech team training.

 

X

X

X

Ongoing

5.11 - Facilitate and support the integration of technology and resources in instructional environments.

Instructional

FY05/06

IMD

5.11.1  Provide online research resources for all students and teachers.

 

X

X

X

Ongoing

 

 

 

IMD

5.11.2  Provide district media services that support central offices/local schools; i.e. videotape, online video, professional periodical/book circulations, online research and interlibrary loans.

 

X

X

X

Ongoing

 

 Staff development

 

IMD

5.11.3  Provide instructional support to central office administration and school based technology teams.

 

X

X

X

Ongoing

 

 

 

IMD

5.11.4  Maintain Accreditation Standards for school media centers; SACS standards, QBE budgets, book appeals, school/system media committees.

 

X

X

X

Ongoing

 

 

 

IMD

5.11.5  Coordinate project efforts among IMD, Schools, and Curriculum and Instruction division. The following projects integrate technology to support instruction and student achievement. These are in progress for FY2005. IEP Online Foreign Language and Language Arts materials adoption. Special Education Reading Program SAT/ACT Preparation  Compass testing for HS technical students HS End of Course Tests

 

X

X

X

Ongoing

 

 

 

IMD

5.11.6  Identify and plan school technology needs.

 

X

X

X

100%

 

 

 

IMD

5.11.7  Add VPN for Teacher Access

 Contingent

X

X

X

25%

5.11.8 Provide capability for on-demand instructional video resources for students and staff.
5.11.9 Develop usage policies for the integration of online video instructional resources.

5.12 - Focus resources on development and support of communication strategies that further the school system's initiatives and that encourage recognition of GCPS' challenges and its accomplishments.

Parent/Community

FY05/06

OoS-EDC

5.12.1  Conduct focus groups/communication audit to evaluate and improve the organization's existing communication processes.

 

X

X

X

25%

 

 

 

 

5.12.2  Expand use of electronic communication vehicles (fax, e-mail, Web, and GCPS-TV) in an effort to make GCPS information user-friendly and easily accessible.

 

X

X

X

Ongoing

 

 

 

 

5.12.3  Address the growing diversity within the community by cultivating relationships with key leaders in the community and developing strategies to expand communication efforts.

 

X

X

 X

Ongoing

 

 

 

 

5.12.4  Integrate system's identified key messages into all communication efforts.

 

X

X

X

Ongoing

5.13 - To plan for good stewardship of available resources through updating enrollment forecasts and effective planning for future growth needs.

System

FY05/06

OA

5.13.1  Develop and generate annual FTE and enrollment forecasts.

 

X

X

X

100%

 

 

 

 

5.13.2  Identify and monitor building needs relative to SPLOST 2007.

 

X

X

X

Ongoing

 

 

 

 

5.13.3  Utilize and implement available demographic information sources including software for historical demographic analysis.

 

X

X

X

100%

 

 

 

 

5.13.4  Produce additional updates to 7 year forecast if required in May 2005.

 

X

X

X

100%

 

 

 

 

5.13.5  Furnish and create boundary maps and street indexes to schools and other demographic reports as requested.

 

X

X

X

100%

 

 

 

 

5.13.6  Acquire and obtain data and information to meet business school system needs.

 

X

X

X

100%

 

 

 

 

5.13.7  Institute formal and informal networks with local and state agencies.

 

X

X

X

100%

 

 

 

 

5.13.8  Superintendent Facts Sheets - Initiate collection and distribution on a monthly basis to cabinet.

 

X

X

X

Ongoing

 

 

 

 

5.13.9  Create detailed school boundary maps utilizing current Arc View software. These maps are shared with Gwinnett County Planning and GIS Departments for census and demographic information in addition to other information sharing.

 

X

X

X

Ongoing

 

 

 

 

5.13.10      Develop preliminary redistricting schedule for Meadowcreek ES and Hopkins ES in August 2005. This redistricting is the direct result of the addition to Hopkins ES. The Hopkins ES addition will provide needed relief to Meadowcreek ES.

 

X

X

 

100%

 

 

 

 

5.13.11      Develop preliminary boundaries for Meadowcreek ES and Hopkins ES.

 

X

X

 

100%

 

 

 

 

5.13.12      Provide guidance and assistance for the formation of the boundary redistricting committee and assist with information needed or requested.

 

X

X

X

100%

 

 

 

 

5.13.13      Furnish boundary input forms and redistricting maps for local schools involved with redistricting.

 

X

X

X

100%

 

 

 

 

5.13.14      Create the 7 year forecast including and forecasting refinements.

 

X

X

X

100%

 

 

 

 

5.13.15      Monitor and recreate school boundaries based on redistricting and school board decisions and/or resolutions.

 

X

X

X

Ongoing

5.14 - To plan for good stewardship of available resources through updating enrollment forecasts and effective planning for future growth needs.

System

FY05/06

OA

5.14.1  Develop and generate annual FTE and enrollment forecasts.

 

X

X

X

100%

5.15 - To facilitate the use of best instructional practices through implementation of instructional resources, core materials, assessment materials, and technology resources to support teachers in meeting the needs of all learners.

Instructional

FY05/06

OA

5.15.1  To respond to and proactively reduce technical problems associated with the use of IEP Online, provide technical support to local schools through: a) the Special Education Technology Coordinator and b) IEP Online Help Desk.

 

X

X

X

100%

 

 

 

OA

5.15.2  To respond to and proactively reduce due process procedural errors, provide professional learning activities to special education teachers on both general due process procedures and the proper entry of information in the IEP Online program.

 

X

X

X

100%

 

 

 

OA

5.15.3  Instructional calendars will be updated and revised.

 

X

X

X

100%

 

 

 

OA

5.15.4  AKS Continuous Improvement calendars will be updated and revised.

 

X

X

X

100%

 

 

 

OA

5.15.5  AKS Resources (Indicators of Achievement, test correlations, be revised to reflect changes in AKS and/or incorporation of newly adopted materials. K-2 Science K-5 Language Arts

 

X

X

X

100%

 

 

 

OA

5.15.6  Research local, state and national instructional best practices and provide them to instructional leaders to inform improvement of instruction and professional learning, especially for all schools.

 

X

X

X

100%

5. 15.7 Provide capability for synchronous and asynchronous staff development environments.
5.15.8 Adopt policies for synchronous and asynchronous staff development that are reflective of the benefits these technologies afford.

5.16 - To facilitate the use of best instructional practices through implementation of instructional resources, core materials, assessment materials, and technology resources to support teachers in meeting the needs of all learners.

Instructional

FY05/06

OA

5.16.1  To respond to and proactively reduce technical problems associated with the use of IEP Online, provide technical support to local schools through: a) the Special Education Technology Coordinator and b) IEP Online Help Desk.

 

X

X

X

100%

5.17 - To lead district continuous quality improvement efforts.

Parent/Community

FY05/06

OA

5.17.1  Continue to improve data gathering techniques to effectively analyze and evaluate the Counseling and Advisement programs in local schools.

 

X

X

X

100%

 

 

 

OA

5.17.2  Through the Special Education Program Evaluation process, gather input from general educators, special educators and parents in order to: a. continuously measure client satisfaction. b. obtain guidance from those groups in determining appropriate means for improving services to students with disabilities.

 

X

X

X

100%

 

 

 

OA

5.17.3  Through the Citizens Advisory Council (i.e., Stakeholder’s Committee) identify Continuous Monitoring Improvement goals for 2004-05 and develop plans for achieving those goals.

 

X

X

X

100%

 

 

 

OA

5.17.4  Improve process of identifying qualified students for specific providers for Supplemental Education Services in appropriate schools. Improve data gathering and analysis techniques to evalutate providers.

 

X

X

X

100%

 

 

 

OA

5.17.5  Monitor and improve data presentation and analysis tools for local schools and administrative personnel.

 

X

X

X

100%

 

 

 

OA

5.17.6  Monitor monthly Title I student data reports for All Title I Schools to ensure that data is accurate for required state reporting, Federal Compliance,  and other system needs.

 

X

X

X

100%

 

 

 

OA

5.17.7  Design and implement an electronic handbook for all school levels for counselors and all levels of test coordinators to provide on-going information updates and resources.

 

X

X

 

100%

5.18 - To lead district continuous quality improvement efforts.

System

FY05/06

OA

5.18.1  Continue to improve data gathering techniques to effectively analyze and evaluate the Counseling and Advisement programs in local schools.

 

X

X

X

100%

Current Fiscal Year

 

 

 

 

 

 

 

 

5.A - Implement and sustain an information management system that supports systemwide collaboration and provides employees across the school system access to the information they need to perform their jobs.

System

FY2006

 

IMD

DoIS

5.A.1    Develop reports based on student data and test scores for schools and central office staff

M&O

Contin-gent

X

X

X

Ongoing

 

 

 

IMD

CIO

5.A.2    Enhance physical security of Data Center and building perimeter.

M&O

X

 

 

99%

 

 

 

IMD

DoT&NO

5.A.3    Evaluate tools designed to reduce exposures in potential high-risk areas as identified by security assessment study (i.e. intrusion detection, personal firewalls, packet authorization techniques).

M&O

X

 

X

50%

 

 

 

IMD

DoRM

5.A.4    Install network electronics and standard interdisciplinary computer labs according to the FY 2005 Lab Formula, as funds allow, for all SPLOST building Fund additions.

Capital Projects

SPLOST

Contin-gent

X

 

 

Ongoing

 

 

 

IMD

DoRM

5.A.5    Install standard technology, and network electronics as needed, to connect mobile units at various schools as directed by the School Improvement Team.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoRM

5.A.6    Develop and maintain IT asset inventory.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoRM

5.A.7    Assist in the enforcement of standards for ensuring copyright compliance.

M&O

X

X

X

Ongoing

 

 

 

IMD

CIO

5.A.8    Secure funding and hire an Information Security Officer.

M&O

Contingent

X

 

 

50%

 

 

 

IMD

EDIS&S

5.A.9    Review the physical location of data throughout the district and devise a plan for bringing mission-critical data under one roof (pending Data Center expansion).

M&O

X

 

 

Ongoing

 

 

 

IMD, DoS&S

5.A.10 Maintain and develop policies and procedures that support appropriate network security.

M&O

X

X

X

Ongoing

 

 

 

IMD

EDIS&S

5.A.11 Continue to facilitate GCPS Executive Data Steering Committee meetings to ensure processes and procedures are in place for district-wide data collection and reporting.

M&O

X

X

X

Ongoing

 

 

 

IMD

EDIS&S

5.A.12 Attend State SIS Advisory Committee Meetings.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoAS&TP

5.A.13 Provide daily Help Desk support for SASI to SASI Clerks.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoIS

5.A.14 Continue partnering with the school-based staff responsible for student data.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoIS

5.A.15 Continue partnering with the Central Office program managers, to identify their data needs.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoIS

5.A.16 Stay abreast of data collection requirements from the state.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoIS

5.A.17 Enhance the SASI Student, Teacher, Discipline and Course History edit reports by adding additional data checks.

M&O

Contin-gent

X

X

X

75%

 

 

 

IMD

DoIS

5.A.18 Monitor volume & trends of data checks produced in the SASI edit reports, take action or preventive action as needed to minimize errors.

M&O

Contin-gent

X

X

X

75%

 

 

 

IMD

DoIS

5.A.19 Work with staff to ensure the proper procedures are in place to transition applications from Build to Production.

M&O

X

X

X

Ongoing

 

 

 

IMD, DoS&S

5.A.20 Maintain and develop policies and procedures that support electronic information access.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.A.21 Provide communication for media specialists, media clerks and LSTCs via emails, Media and Information Resources lotus notes database, telephone, and site visits.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.A.22 Provide support for LSTCs and media specialists.

M&O

X

X

X

Ongoing

 

 

 

IMD

CIO & Executive Directors

5.A.23 Attend Cluster Meetings and level meetings to ensure adequate communications between IMD and schools.

M&O

X

X

X

Ongoing

 

 

 

IMD

EDIS&S

5.A.24 Attend Ed Leadership meetings to ensure effective communications between IMD and other divisions

M&O

X

X

X

Ongoing

 

 

 

IMD

DoAS&TP

5.A.25 Provide weekly communication with TSTs via updates, Technical Information Bulletins (TIBs), white papers, project roll out plans, infrastructure alerts, etc.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoAS&TP

5.A.26 Maintain an open line of communication with TSTs via email, telephone, meetings and on site visits on technical concerns and issues.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoAS&TP

5.A.27 Provide regular communications to principals regarding TSTs via email, principal meeting updates and evaluation input.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoT&NO

5.A.28 Maintain and update technical support web page for TST troubleshooting needs within the school.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoAS&TP

5.A.29 Ensure the local schools and central offices are kept current of IMD projects, rollouts, planned maintenance and outage progress.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoAS&TP

5.A.30 Manage customer expectations, communications, escalation, and feedback.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoB&DL

5.A.31 Collaborate with pertinent departments to coordinate the use of student interns interested in broadcast and multimedia production experiences.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoB&DL

5.A.32 Develop video conference standards for GCPS and determine a succession plan for closing current GSAMS facilities.

M&O

X

 

 

Ongoing

 

 

 

IMD

DoM&IS

5.A.33 Provide professional learning opportunities in the use of instructional technology tools for media specialists, media clerks, LSTCs, teachers, and staff.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoB&DL

5.A.34 Provide video and AV production assistance to internal customers with programs used for professional learning opportunities.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoB&DL

5.A.35 Operate and maintain GCPS TV, an educational access channel, twenty fours a day, seven days a week.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoB&DL

5.A.36 Manage broadcast facility that provides consistent, professional, and timely service to GCPS departments and schools seeking video production assistance for programming used for their internal customers.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoB&DL

5.A.37 Provide support and technical assistance to GCPS departments and schools with broadcast and video production, classroom technologies, satellite systems, and closed circuit TV systems.

M&O

&

Capital Projects

SPLOST

Contin-gent

X

X

X

Ongoing

 

 

 

IMD

DoB&DL

5.A.38 Establish clear, precise, procedures for providing instructional analysis, design, and treatment for the specific content brought forward by our internal customers.

M&O

X

X

X

 

 

 

 

IMD

DoB&DL

5.A.39 Coordinate videoconferencing activities and scheduling for the five Gwinnett County GSAMS labs.

M&O

X

X

X

 

 

 

 

IMD

DoB&DL

5.A.40 Encourage and promote the use of external, educational programming available to GCPS Television to increase the opportunities for personnel to receive additional staff development with minimum cost to the system.

M&O

X

X

X

 

 

 

 

IMD

DoB&DL

5.A.41 Produce timely educational news and information programs that highlight school and system news and information.

M&O

X

X

X

 

 

 

 

IMD

DoB&DL

5.A.42 Continue providing communications that support the objectives of IMD projects and processes.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoB&DL

5.A.43 Select, order, and install broadcast facilities, satellite systems, and close circuit television systems for ten new schools.

M&O

&

Capital Projects

SPLOST

X

99%

 

 

 

IMD

DoB&DL

5.A.44 Research and evaluate video and audio/visual technologies used for teaching enrichment and instructional purposes. This on going process provides standardization in the schools, along with Insuring cost

M&O

X

X

X

 

 

 

 

IMD

DoB&DL

5.A.45 Collaborate with media specialists, school administrators and warehouse personnel to select, purchase, and install video broadcast equipment, classroom technologies, and closed circuit television systems.

Evaluate and select systems for delivering computer based multimedia content to students.

M&O

&

Capital Projects

SPLOST

X

X

X

Ongoing

 

 

 

IMD

DoSTS

5.A.46 Communicate project efforts to schools and other district offices.   

M&O

X

X

X

Ongoing

 

 

 

IMD

DoAD

5.A.47 Continue to enhance GCPS web page

M&O

X

X

X

Ongoing

 

 

 

IMD

DoIS

5.A.48 Provide Data Center Operations

M&O

X

X

X

Ongoing

 

 

 

IMD

DoIS

5.A.49 Provide Database Administration

M&O

X

X

X

Ongoing

5.B - Maximize the benefits of GCPS’ investment in information technology by ensuring that these resources are efficiently deployed, maintained, and enhanced to meet GCPS’ growing instructional and business needs.

System

FY2006

IMD

DoRM

5.B.1     Provide for “just in time” data cabling.

Capital Projects

SPLOST

X

X

X

Ongoing

 

 

 

IMD

DoRM

5.B.2     Continuously improve the allocation of information resources.

M&O

&

Capital Projects

 

X

X

X

Ongoing

 

 

 

IMD

DoRM

5.B.3     Build standards for determining software upgrade paths.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoRM

5.B.4     Develop reporting/tracking system with finance to ensure consistency and audit requirements.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.B.5     Provide resources to support the instruction of information access skills.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.B.6     Provide support for media programs.

M&O

X

X

X

Ongoing

 

 

 

IMD

CIO & Exec. Directors

5.B.7     SIS:  Continue the review of current system capabilities & other large scale software products to develop technical and operational requirements for a future system.

M&O

Contin-gent

X

X

X

25%

 

 

 

IMD

DoM&IS

5.B.8     Coordinate with facilities on renovated media centers.

M&O

X

X

X

Ongoing

 

 

 

IMD

EDIS&S

5.B.9     Assist IMD executive staff in developing an Enterprise Application & Data Architecture for future development.

M&O

X

X

25%

 

 

 

IMD

DoAS&TP

5.B.10  Provide daily Help Desk support for SASI, AIS, IEP,StART, etc.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoIS

5.B.11  Provide accurate and on time scanning and scoring,  of Grades 4 & 7 Gateway, HS Gateway and End of Course Tests, scanning & reporting RBES and AKS surveys.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoIS

5.B.12  Provide effective communication to schools regarding student data via SASI Roundtables, the SIS Dispatch, a weekly email update, and other communications as needed.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoIS

5.B.13  Provide Level 3 support to local schools for the Student Information System and student data.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.B.14  Develop Student Information System training materials and conduct training classes to ensure a well trained school staff responsible for student data.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.B.15  Pilot textbook manager software to improve textbook accountability to the student level.

M&O

Contin-gent

X

 

 

0%

 

 

 

IMD

EDITS&D

5.B.16  Develop portal strategy for easier access to applications/information via Internet and Internet.

Capital Projects

SPLOST

&

M&O

Contin-gent

X

 

 

25%

 

 

 

IMD

EDITS&D

5.B.17  Expand Internet access to e-mail to all GCPS notes users.

Capital Projects

SPLOST

&

M&O

Contin-gent

X

X

 

25%

 

 

 

IMD

DoAD

5.B.18  Continue to develop lotus notes databases according to business requirements.

M&O

X

X

Ongoing

 

 

 

IMD

DoAD

5.B.19  Provide support for existing Lotus Notes databases.

M&O

X

X

X

Ongoing

 

 

 

IMD

EDITS&D

5.B.20  Develop a strategy to create a “meta directory” to link various application directories, i.e. PeopleSoft, Active Directory, StART, Lotus Notes, etc.

Capital Projects

SPLOST

&

M&O

Contin-gent

X

X

X

25%

 

 

 

IMD

EDITS&D

5.B.21  Implement version 6 of Lotus Notes product.

Capital Projects

SPLOST

&

M&O

Contin-gent

X

 

 

50%

 

 

 

IMD

EDITS&D

5.B.22  Consolidate Lotus Notes servers to IMD.

Capital Projects

SPLOST

&

M&O

Contingent

X

 

 

25%

 

Staff development is a component of rollout plan

 

IMD

EDITS&D

5.B.23  StART application implemented in all schools. Tests continue to be loaded.

M&O

Contingent

X

X

X

99%

 

 

 

IMD

DoRM

5.B.24  Develop and fund a strategy for technology obsolescence to set parameters for hardware/software upgrades and replacements.

Capital Projects

(SPLOST III)

(Jan 2007)

Contingent

X

X

X

50%

 

 

 

IMD

DoIS

5.B.25  Develop reports based on student data and test scores for schools and central office staff

M&O

Contingent

X

X

X

Ongoing

 

 

 

IMD

DoIS

5.B.26  Provide level 3 support for SuccessMaker and Riverdeep– piloting at home access to students

M&O

Contingent

X

X

X

Ongoing

 

 

 

IMD

DoIS

5.B.27  Continue the pilot of iProfile (student data on a PDA0 to Dacula Cluster schools.

M&O

Contingent

X

 

 

Ongoing

 

 

 

IMD

DoIS

5.B.28  Provide level 3 support for IEP online and Med. Online

Federal

Title VI B

X

X

X

Ongoing

5.C - Design and deliver technology training for redistribution by technology team members throughout the district in support of new technology and systems used in the delivery of teaching and learning.

Instructional

FY2006

IMD

DoM&IS

5.C.1     Investigate online tutorial and class technology training for school and central office staff.

M&O

X

 

 

Ongoing

 

 

 

IMD

DoM&IS

5.C.2     Develop and implement an Academy for Aspiring LSTCs.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.C.3     Develop and provide cafeteria plan training sessions for LSTCs, media specialists, and media clerks to support teaching and learning.

5.C.3

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.C.4     Provide professional learning opportunities for media specialists, media clerks, and LSTCs through  mentor/mentee programs, internships, conferences, and media leadership team.

5.C.4

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.C.5     Provide GTAT classes and Assess Online testing sessions for GCPS employees to meet the state technology requirement by June 2006.

M&O

X

 

 

Ongoing

 

 

 

IMD

DoM&IS

5.C.6     Develop a county-wide reading competition for ES, MS, and HS.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.C.7     Provide technology training on enterprise software; PeopleSoft, SASI, laptops, etc.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.C.8     Work with colleges/universities on cohort programs, internships, review of research proposals, etc.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.C.9     Provide online research resources for all students and teachers.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.C.10  Provide district media services that support central offices/local schools; i.e. videotape, professional periodical/book circulations, online research and interlibrary loans.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.C.11  Provide instructional support to central office administration and school based technology teams.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoM&IS

5.C.12  Maintain Accreditation Standards for school media centers; SACS standards, QBE budgets, book appeals, school/system media committees.

M&O

X

X

X

Ongoing

 

 

 

IMD

DoSTS

5.C.13  Coordinate project efforts among IMD, Schools, and Curriculum and Instruction division. The following projects integrate technology to support instruction and student achievement.  These are in progress for FY2005. IEP Online, Foreign Language and Language Arts materials adoption, Special Education Reading Program, SAT/ACT Preparation,  Compass testing for HS technical students, HS End of Course Tests, Fine Arts & Technology Education Curriculum, Foreign Language Learning Lab, Interactive Whiteboard evaluation

M&O

X

X

 

60%

 

 

 

IMD

EDITS&D

5.C.14  Add VPN for Teacher Access

Capital Projects

SPLOST

Contin-gent

X

X

 

25%

 

 

 

IMD

DoM&IS

5.C.15  Investigate online tutorial and class technology training for school and central office staff.

M&O

X

 

 

Ongoing

5.C.16 Investigate synchronous and asynchronous professional development activities for all school personnel.

5.D - Enhance the effectiveness of the organization’s internal and external communication through collaborative use of information and technology tools, including GCPS’ intranet, the broadcast studio, and the Internet.

System

FY2006

 

5.D.1    Implement cost effective and expandable fiber optic based, unshared, high-bandwidth, data transport infrastructure throughout the district, particularly between each site and the central Instructional Support Center..

Capital Projects

SPLOST

&

M&O

&

eRate

Contin-gent

X

X

X

75%



Copyright 2006 Gwinnett County Public Schools. All Rights Reserved.
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