Keeping emails concise
Email Tip #3: First impressions DO count (Part 2)
Keep the number of lines per paragraph to six or seven. Beyond that, a new paragraph will make your email easier to read.
Too Long:
Parents are encouraged to use email as a line of communication with staff. However, confidential information and/or sensitive topics regarding a student, should not take place over email. Please reserve issues including student performance, discipline, suspensions, or personal information about any person -- faculty, staff, student, parent or other individual -- to a conference or phone call. Our entire school staff strives to protect your personal information, and we look forward to talking with you personally about your child.
More appealing to read:
Parents are encouraged to use email as a line of communication with staff. However, confidential information and/or sensitive topics regarding a student should not take place over email.
Please reserve issues including student performance, discipline, suspensions, or personal information about any person -- faculty, staff, student, parent or other individual -- to a conference or phone call. Our entire school staff strives to protect your personal information, and we look forward to talking with you personally about your child.
Summary: Readers avoid long text blocks in emails. Keep paragraphs short and concise. |