10/9/2003









GCPS Board Meeting Agenda for October 9, 2003

GWINNETT COUNTY BOARD OF EDUCATION MEETING
October 9, 2003

The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA
I. Grayson HS Technology Program Expansion
II. Assessment Update
III. Redistricting Update
IV. Staff Reports
V. Executive Session

NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

NOTE TO CITIZENS
Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.
AGENDA
October 9, 2003

I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF SEPTEMBER 11, AND 25, 2003

IV. BOARD RECOGNITION
4.1) Logan Weaver, McConnell MS, NCTE Promising Young Writer’s Program
4.2) GCPS Relay for Life Teams

CITIZENS AND GROUPS ADDRESSING THE BOARD
4.3)

V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or product with budgeted funds. (There were no bids submitted for the Board’s approval this month).
5.3) Rock Springs ES Driveway Easement
Staff is recommending that the Board adopt a motion to grant the driveway easement.
5.4) Hopkins ES LAN Cabling Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.5) Richards MS LAN Cabling Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.6) Craig ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.7) Lilburn ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.8) North Gwinnett HS LAN Cabling Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.9) Central Gwinnett HS Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder
5.10) School Bus Inspection Services Unit Price Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.11) Revision to Capital Outlay Application for FY 2005
Staff is recommending that the Board approve the revised Capital Outlay Application for FY 2005.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 1997 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contact price and progress toward completion indicated.
6.5) Redistricting Update
The process that will be used for gathering input from educators, parents, and community members for the district lines for the remaining new schools to be redistricted in the current SPLOST program, which are Alcova ES, Charles Brant Chesney ES, Level Creek ES, and Margaret Winn Holt ES, will be reviewed.
6.6) 2004 Legislative Program
Each year the Board of Education prepares its Legislative Program for presentation to the Gwinnett County Delegation for consideration during the upcoming session of the General Assembly. Preliminary information will be shared with the Board regarding the legislative priorities that will be presented for its approval in November.

VII. BOARD/SUPERINTENDENT DISCUSSION
Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS

IX. NEW BUSINESS
Staff is recommending that the following proposed policies be placed on the table for input until the November 13 Board meeting:
9.1) Policy JAA - Equal Educational Opportunities
Staff is recommending that the code and name of this policy be changed from JCAC-Accommodations for Students with Disabilities to JAA- Equal Educational Opportunities to match GSBA recommended standards. The information contained in JCAC has been incorporated into this policy.
9.2) JCAC - Sexual Harassment
Staff is recommending that the code JC be changed to JCAC to match GSBA recommended standards. The information from Policy JC-Sexual Harassment has been incorporated into this policy.
9.3) JGF - Eye Protection
Staff is recommending that the code JGFAA be changed to JGF. The information from Policy JGFAA-Eye Protection has been incorporated into this policy.
Staff is recommending that the following policies be rescinded at the November 13 Board Meeting:
9.4) JBFB - Work-Based Learning
Staff is recommending that the information contained in Policy JBFB be changed to a procedure with the same name “Work-Based Learning” and a new code P.JBFA.
9.5) JC - Sexual Harassment
The information contained in this policy has been incorporated into Policy JCAC- Sexual Harassment.
9.6) JCAC - Accommodations for Students with Disabilities
The Descriptor Code has been changed from JCAC to JAA and the name of the policy has been changed from “Accommodations for Students with Disabilities” to “Equal Educational Opportunities.”
9.7) JCDAA - Smoking Discipline Policy
The information from this policy is now contained in Policies JCD-Student Conduct Code and GAMA-Drug Free Workplace.
9.8) JGFAA - Eye Protection
The information contained in this policy has been incorporated into Policy JGF- Eye Protection.

The Board will reconvene for continuation of executive session in the Executive Board Room.