02/10/2005









GCPS Board Meeting Agenda for February 10, 2005

GWINNETT COUNTY BOARD OF EDUCATION MEETING
February 10, 2005

The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Instructional Materials Adoption
II. Shiloh Cluster Math Institute
III. Vertical Teaming
IV. Division Overviews
V. Staff Reports
. Restructuring High Schools
. Health Issues Update
. Staffing Report
VI. Executive Session
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action,
or periodic evaluation of personnel; and student discipline appeals.


Reception for GCPS teachers who earned certification by the National Board of Professional Teaching Standards in 2004, Grayson Room, 6:15 p.m.

NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.
AGENDA
February 10, 2005


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE
.
II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF JANUARY 13, 2005

IV. BOARD RECOGNITION
4.1) Leo Chen and Henry Xu, Parkview HS, Perfect Scores on the ACT
4.2) Dr. Jim Curtiss, Winn Holt ES, Distinguished Service Award, Georgia Art Education Association
4.3) Collins Hill HS Marching Band, The Sudler Shield, John Phillip Sousa Foundation
4.4) GCPS’ National Board Certified Teachers for 2004

CITIZENS AND GROUPS ADDRESSING THE BOARD
4.5) Faye Caldwell
4.6) Debbie Wright, Gwinnett County Association of Educators
4.7) Sheryl D. Jefferson

V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of
business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-5013 – Audio-Visual Video Equipment
5.3) Instructional Support Center Demolition and Salvage Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.4) Berkmar HS Video Surveillance Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.5) Fleet and Grounds Maintenance Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.6) Snellville MS Permanent Construction Easement
Staff is recommending that the Board adopt a motion to grant the permanent construction easement.
5.7) Harbins ES Right-of-Way Deed
Staff is recommending that the Board adopt a motion to grant the right-of-way deed.
5.8) Brookwood HS Right-of-Way Deed
Staff is recommending that the Board adopt a motion to grant the right-of-way deed.
5.9) Brookwood HS Permanent Construction Easement
Staff is recommending that the Board adopt a motion to grant the permanent construction easement.
5.10) R. L. Norton ES Right-of-Way Deed
Staff is recommending that the Board adopt a motion to grant the right-of-way deed.
5.11) R. L. Norton ES Permanent Construction Easement
Staff is recommending that the Board adopt a motion to grant the permanent construction easement.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) PTA Proclamation
Staff is recommending that the Board adopt a proclamation honoring the Gwinnett PTA in conjunction with the anniversary of the National PTA’s founding in February 1897.
6.5) 2005 Summer School Dates, Sites, and Administrators
Staff will provide Board with information that includes elementary, middle, and high school 2005 summer school dates, sites, and the names of the summer school administrators.

VII. BOARD/SUPERINTENDENT DISCUSSION
Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS

IX. NEW BUSINESS
9.1) Gwinnett Retirement System Administrative Committee Appointment
Staff is recommending that the Board adopt a motion to appoint Jim Markham to serve on the Gwinnett Retirement System (GRS) Plan Administrative Committee.
9.2) Instructional Materials Adoption
Staff is recommending that the Board adopt the instructional materials in Language Arts, Foreign Language, Science, Health, and Student Academic Support & Advisement.

Staff is recommending that the following proposed policy revision be placed on the table for review until the March 10, 2005 Board meeting:

9.3) Policy DCI – Budget Amendment
Minor changes have been made to this policy to reflect current practice.

Staff is recommending that the following policy be rescinded at the March 10, 2005 Board Meeting:

9.4) Policy FGG – Change Orders
The information from Policy FGG-Change Orders is contained in Policy DJE – Purchasing.