08/11/2005









GCPS Board Meeting Agenda for August 11, 2005

GWINNETT COUNTY BOARD OF EDUCATION MEETING
August 11, 2005


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA
I. Preparing for the Future
II. Staff Reports
. Staffing Update
. Summer School Final Report
. Assessment Update
III. EXECUTIVE SESSION
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary
action, or periodic evaluation of personnel; and student discipline appeals.

NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
August 11, 2005

I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF JULY 14, 2005

IV. BOARD RECOGNITION
4.1) Shiloh HS Air Force Junior ROTC Unit GA-871, Distinguished Unit Award, and Major Lourdes Trujillo, USAF (Retired) and Chief Master Sergeant Thomas Held, USAF (Retired), Outstanding Instructor Awards, Air Force Junior ROTC
4.2) Duluth Police Department, Operation Drive Smart Recognition
4.3) June Sweat, Curriculum and Instruction Department, 2004-2005 Administration Career and Technical Educator of the Year, Georgia Association for Career and Technical Education
4.4) Collins Hill HS Girls Cross-Country Team, 2004-2005 AAAAA State Champions
4.5) Mike Emery, Norcross HS, 2004-2005 AAAAA State Athletic Director of the Year
4.6) Karl Bostick, Parkview HS, 2004-2005 Director’s Cup Award, Georgia Athletic Directors Association
4.7) Parkview HS Girls Soccer Team, 2004-2005 AAAAA State Champions
4.8) Parkview HS Boys Soccer Team, 2004-2005 AAAAA State Champions

CITIZENS AND GROUPS ADDRESSING THE BOARD
4.9) Jai Rogers and Mark O’Connell, United Way of Metropolitan Atlanta

V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-5045 Regulated Moving Service
5.3) Duluth HS Fire Alarm System Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.4) Architect Recommendations
Staff is recommending that the Board adopt a motion to approve the architect recommendations.
5.5) Maxwell HS HVAC Modifications Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.6) Sycamore ES Georgia Power Easement
Staff is recommending that the board adopt a motion to grant the easement to Georgia Power Company.
5.7) Lawrenceville Fleet and Grounds Maintenance Facility Georgia Power Easement
Staff is recommending that the Board adopt a motion to grant the easement to Georgia Power Company.
5.8) Dacula ES Addition/Renovation – Phase II Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.9) Fifth District Maintenance Shop – Phase II Build-Out Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.10) Fifth District Maintenance Shop – Phase II Build-Out Water Meter Easement
Staff is recommending that the Board adopt a motion to grant the water meter easement to Gwinnett County Public Utilities.
5.11) Lilburn Fleet and Grounds Maintenance Shop Assignment of Sewer Easement
Staff is recommending that the Board adopt a motion to grant the Assignment of Sewer Easement to Gwinnett County Water and Sewage Authority.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) Georgia Performance Standards Update
The phase-in of the Georgia Performance Standards, the state’s newly adopted curriculum, begins in school year 2005-2006. Staff will share an update on the current status of teacher preparation and plans for additional preparation as other curriculum areas are implemented in the coming years.
6.5) Opening of School Year 2005-2006
Information will be presented on activities completed to prepare for the opening of the new school year.

VII. BOARD/SUPERINTENDENT DISCUSSION
Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS

IX. NEW BUSINESS
9.1) Certification of Board Member Training
Superintendent Wilbanks will present certificates to Board members on behalf of the Georgia School Boards Association and the Georgia Department of Education acknowledging completion of state-mandated Board member training for 2004-05.
9.2) Georgia School Boards Association Legislative Liaison Network
The Board will consider the appointment of one of its members to serve on GSBA’s Legislative Liaison Network and to attend the Advocacy Workshop in Dublin, Georgia, on October 24, 2005.
9.3) Issuance of 2005 Tax Anticipation Notes
Staff is recommending that the Board adopt the attached resolution authorizing the issuance and sale of tax anticipation notes for the calendar year 2005.