03/10/2005









GCPS Board Meeting Agenda for March 10, 2005

GWINNETT COUNTY BOARD OF EDUCATION MEETING
March 10, 2005


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Division Overviews
II. Staff Reports
III. Executive Session
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

3:00 p.m. Board Meets with Teachers’ Advisory Council (TAC) by Board Districts
3:50 p.m. Board Meets with All TAC Members in Board Room

NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
March 10, 2005


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF FEBRUARY 10, 2005

IV. BOARD RECOGNITION
4.1) Dr. Richard Holland, Glenn C. Jones MS, Georgia Music Educators Association Administrative Leadership Award
4.2) Dr. James Kahrs, Peachtree Ridge HS, Georgia Thespian Administrator of the Year Award
4.3) Riverside ES, 2005 Georgia School of Excellence in Student Achievement

CITIZENS AND GROUPS ADDRESSING THE BOARD

V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid RFP-3015 – Employee Retention Program Development
5.3) Simonton ES On-Site Sewer Easement
Staff is recommending that the Board adopt a motion to grant the sewer easement.
5.4) Fleet and Grounds Maintenance Right-of-Way Deed
Staff is recommending that the Board adopt a motion to grant the right-of-way deed.
5.5) Chattahoochee ES Sewer Easement
Staff is recommending that the Board adopt a motion to grant the sewer easement.
5.6) Duluth HS Tennis Court Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.7) North Gwinnett HS and Lanier MS HVAC Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.8) South Gwinnett Area Transportation Parking Lot Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) Governor’s Education Finance Task Force Update
This report will be included on the Board agenda as needed to ensure that the Board is kept informed about the work of the Governor’s Education Finance Task Force and its possible impact on GCPS.
6.5) Legislative Update
The Board will receive a report on the status of education-related legislation in the current session of the Georgia General Assembly.
6.6) Reading Recovery Update
Staff will provide an update on the current status and results of the Reading Recovery program in Gwinnett County Public Schools.

VII. BOARD/SUPERINTENDENT DISCUSSION
Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS
Staff is recommending that the following proposed policy revision be adopted:
8.1) Policy DCI – Budget Amendment
Minor changes have been made to this policy to reflect current practice.
Staff is recommending that the following policy be rescinded:
8.2) Policy FGG – Change Orders
The information from Policy FGG –Change Orders is contained in Policy DJE – Purchasing.

IX. NEW BUSINESS
9.1) School Board Member Appreciation Week
Board of Education members will be recognized for their service to Gwinnett County Public Schools.
9.2) Designation of Board Delegate and Alternate to the Georgia School Boards Association’s Delegate Assembly
The Board will appoint a delegate and alternate to represent the Board at the Georgia School Boards Association’s Delegate Assembly on June 24, 2005 in Savannah.