06/19/2003









GCPS Board Meeting Agenda for June 19, 2003

GWINNETT COUNTY BOARD OF EDUCATION MEETING
June 19, 2003


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 2:30 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Recent Gateway Results
II. Staff Reports
III. Executive Session

NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

NOTE TO CITIZENS
Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 2:30 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.
AGENDA
June 19, 2003


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF MAY 8, 15, JUNE 2, AND 12, 2003

IV. BOARD RECOGNITION
4.1) Visiting International Faculty Awards -- District of the Year -Gwinnett County Public Schools; School of the Year - Lilburn ES; and Ambassador of the Year -- Diana Baird
4.2) Bryan Christian, Collins Hill HS, Grand Prize Winner in Physical Science, Georgia Science and Engineering Fair
4.3) Katie DeLuise and Ashley Hundsdorfer, Collins Hill HS, Alternate Grand Prize Winner Team Project, Georgia Science and Engineering Fair
4.4) Albert von Deutsch, Collins Hill HS, Alternate Grand Prize Winner in Biological Science, Georgia Science and Engineering Fair
4.5) Patrick Bailey, Jon Dees, Patrick Harazin, Stephen Israel, Ashiq Lakhani, Lively Lie, Catharine Luo, Kevin Tan and Neeraj Verma, Berkmar HS Academic Decathlon Team, State Champions
4.6) Nichole Bradshaw, Chris Goins, Michelle Gooden, Shinjinee Pathak, Elisa Savan, Shali Shah, Catherine Silvestri, and Tan Vo, Meadowcreek HS, 2nd Place, State Science Olympiad Championship
4.7) Madalasa Bista, Andrew Chi, Zaki Dost Mohamed, Michael Levengood Andrew McDowell, Michael Meeks, Ana Posada, Purvi Sheth, Sherri Sheu, Kenter Wu, and Lane Zhang, Parkview HS, 1st Place, State Science Olympiad Championship
4.8) Technical Education Awards, Students from multiple schools, 1st or 2nd Place Winners, Georgia Technical Education Program Competition
4.9) Terry Cotton, Parkview HS, “Tommy Pitchford Inspirational Teacher Award”, Georgia Technology Student Association
4.10) Atlanta Toyota Scholars and Teachers, One student from each high school and his/her “inspiring teacher.”

CITIZENS AND GROUPS ADDRESSING THE BOARD
4.11) Adam Nerenbaum
4.12) Heather Koffman
4.13) Cindi Wilson

V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids:
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) RFP-3003, Cash Pick-up and Consolidation Services
5.22) B-3066 Bread Products5.23) B-3067 Dairy Products
5.24) B-3069 Toner Supplies
5.3) Architect Recommendations
Staff is recommending that the Board adopt a motion to approve the architect recommendations.
5.4) Local Plan for Improving Vocational and Technical Education and One-Year Funding Application for FY04
This is an annual compliance document for budgetary information, assurances of compliance, and utilization of Federal funds as allocated by the Carl D. Perkins Vocational and Technical Education Act.
5.5) Simonton ES - Power Easement
Staff is recommending that the Board adopt a motion to grant the power easement.
5.6) Dacula MS - LAN Cabling Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.7) Trickum MS Replacement Site Work Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.8) Rock Springs ES - Driveway Easement
Staff is recommending that the Board adopt a motion to grant the driveway easement.
5.9) North Gwinnett HS Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.10) Re-Authorization of the Joint Use Agreement
Staff is recommending that the Board of Education renew this annual joint agreement between the Board of Commissioners and the Board of Education supporting community schools and the joint use of facilities.
5.11) Annual Special Education Comprehensive Plan
Staff is recommending that the Board approve the Annual Special Education Comprehensive Plan..

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 1997 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price, and progress toward completion indicated.
6.4) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated.
6.5) “English, Yes I Can” Update
A report on the GCPS-TV telecourse, produced in cooperation with the Adult Education Department of Gwinnett Technical College, aimed at increasing viewers’ English-language proficiency through a series of 10-week lessons delivered via the school system’s broadcast studio.
6.6) High School Feedback Report for Class of 2000
The Board of Regents has provided a report to school districts containing information regarding the performance of high school graduates during their first year of enrollment in the University System.
6.7) Sycamore ES Ad Hoc Monitoring Advisory Committee Report
Staff is recommending that the Board adopt the recommendations of the Sycamore ES Ad Hoc Monitoring Advisory Committee.

VII. BOARD/SUPERINTENDENT DISCUSSION
7.1)

VIII. OLD BUSINESS
Staff is recommending that the following policies be adopted:
8.1) Policy AFC - Emergency Closings
Proposed changes to this policy include changing the Descriptor Code from CB under Section entitled “General School Administration” to AFC under Section entitled “School District” and the name of the policy from “Closings Due to Weather/Emergency” to “Emergency Closings.”
8.2) Policy BD - Policy Development
Proposed changes to this policy include incorporating information previously contained in Policies BDD (Board Policy Dissemination), BDE (Review of Board Policy) and BDG (Policy Absence).
8.3) Policy BE - School Board Records
Proposed changes to this policy include changing the Descriptor Code from CN under Section entitled “General School Administration” to BE under Section entitled “School Board Operations” and the name of the policy from “Records Management” to “School Board Records.” Staff is recommending deletions to the policy to comply with current practice and state law.
8.4) Policy GAAA - Equal Opportunity
Proposed changes to this policy comply with current practice and include information previously contained in Policy G “Accommodations for Employees with Disabilities.”
8.5) Policy GAC - Staff Involvement in Decision Making
Proposed changes to this policy include changing the Descriptor Code from BBC under Section entitled “School Board Operations” to GAC under Section entitled “Personnel” and the name of the policy from “Board Committees” to “Staff Involvement in Decision Making.” Staff is also recommending proposed changes to the policy to comply with current practice and state law.8.6) Policy GAEB - Sexual Harassment/Discrimination (Employees)
Proposed changes include changing the Descriptor Code from GA to GAEB.
8.7) Policy GBAB - Pay for Performance
Proposed changes include changing the Descriptor Code from DHA under Section entitled “Fiscal Management” to GBAB under Section entitled “Personnel.”
8.8) Policy JCDA - Mandatory Reporting of Student Crimes
Minor changes to this policy reflect current practice.
8.9) Policy JDF - School Admission of Suspended or Expelled Students
Minor changes to this policy reflect current practice.


Staff is recommending that the following policies be rescinded:
8.10) Policy BBC - Board Committees
The Descriptor Code has been changed from BBC under Section entitled “School Board Operations” to GAC under Section entitled “Personnel” and the name of the policy has been changed from “Board Committees” to “Staff Involvement in Decision Making.”
8.11) Policy BDD - Board Policy Dissemination
The information contained in this policy has been incorporated into Policy BD “Policy Development.”
8.12) Policy BDE - Review of Board Policy
The information contained in this policy has been incorporated into Policy BD “Policy Development.”
8.13) Policy BDG - Policy Absence
The information contained in this policy has been incorporated into Policy BD “Policy Development.”
8.14) Policy CB - Closings Due to Weather/Emergency
The Descriptor Code has been changed from CB under Section entitled “General School Administration” to AFC under Section entitled “School District” and the name of the policy has been changed from “Closings Due to Weather/Emergency” to “Emergency Closings.”
8.15) Policy CN - Records Management
The Descriptor Code has been changed from CN under Section entitled “General School Administration” to BE under Section entitled “School Board Operations” and the name of the policy has been changed from “Records Management” to “School Board Records.”
8.16) Policy DHA - Pay for Performance
The Descriptor Code has been changed from DHA under Section entitled “Fiscal Management” to GBAB under Section entitled “Personnel.”
8.17) Policy G - Accommodations for Employees with Disabilities
The information contained in this policy has been incorporated into Policy GAAA “Equal Opportunity.”
8.18) Policy GA - Sexual Harassment/Discrimination (Employees)
The Descriptor Code has been changed from GA to GAEB.

IX. NEW BUSINESS
Staff is recommending that the following proposed policies be placed on the table until the July 10 Board meeting:
9.1) Policy GAD - Professional Development Opportunities
Staff is recommending minor changes to this policy to reflect current practice.
9.2) Policy GAE - Complaints and Grievances
Staff is recommending changes to this policy to reflect current practice.