10/14/2004









GCPS Board Meeting Agenda for October 14, 2004

GWINNETT COUNTY BOARD OF EDUCATION MEETING
October 14, 2004


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 2:30 p.m. in the Dacula/Collins Hill Room to greet the staff members from the six divisions who contributed to the successful implementation of phase I of the People Soft administrative information system (AIS). Following this, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Algebra in 8th Grade - Year-One Summary
II. Local School Plans for Improvement (LSPI) Overview
III. 2005 Legislative Program
IV. Staff Reports
V. Executive Session
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.


AGENDA
October 14, 2004


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III.APPROVAL OF MINUTES OF SEPTEMBER 9, AND 19, 2004

IV. BOARD RECOGNITION

4.1) Students Earning a Perfect Score (1600) on the SAT - Joseph Song (Brookwood HS), Ginger Tanton (Collins Hill HS), Shuo Zhang (Duluth HS), Lucas Bermudez and Saranya Selvaraj (Parkview HS), and Sarah Richards (South Gwinnett HS).

Student Earning a Perfect Score (36) on the ACT - James Ren (Parkview HS).

CITIZENS AND GROUPS ADDRESSING THE BOARD

V. CONSENT AGENDA

The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds
5.21) Bid RFP-3014 - Retirement Program Actuarial Services
5.22) Bid B-5004 - Kindergarten Furniture
5.3) Nesbit ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.4) Beaver Ridge ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.5) Simpson ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.6) Architect Recommendations
Staff is recommending that the Board adopt a motion to approve the architect recommendations.
5.7) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Alcova ES. The project was partially funded by the State.
5.8) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Corley ES. The project was partially funded by the State.
5.9) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Ivy Creek ES. The project was partially funded by the State.
5.10) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Sycamore ES. The project was partially funded by the State.

VI. SUPERINTENDENT’S REPORTS

6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2005 Legislative Program
The 2005 Legislative Program summarizes critical issues impacting public education. The highlighted topics will be presented to the Gwinnett Delegation of the General Assembly to consider for initiating legislative change.

VII. BOARD/SUPERINTENDENT DISCUSSION

Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS

8.1)

IX. NEW BUSINESS

9.1) Policy BBF - School Councils
Staff is recommending this proposed policy revision be placed on the table for review until the November 11, 2004 Board Meeting.
9.2) Policy IDDD - Gifted Students
Staff is recommending this proposed policy revision be placed on the table for review until the November 11, 2004 Board Meeting.
9.3) Policy IEDA - Unstructured Break Time
Staff is recommending this proposed new policy be placed on the table for review until the November 11, 2004 Board Meeting.
9.4) Georgia School Boards Association Legislative Liaison Network
The Board will consider the appointment of one of its members to serve as the representative on GSBA’s Legislative Liaison Network and to attend the Advocacy Workshop in Dublin, Georgia, on December 13, 2004.
9.5) Georgia School Boards Association/Georgia School Superintendents Association Annual Conference
The Board will consider authorizing its members to attend the annual statewide conference of the Georgia School Boards Association and the Georgia School Superintendents Association in Atlanta, Georgia, to be held on December 3-4, 2004.