01/13/2005









GCPS Board Meeting Agenda for January 13, 2005

GWINNETT COUNTY BOARD OF EDUCATION MEETING
January 13, 2005


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Information Management Division Report
II. Results-Based Evaluation System/Professional Learning
III. Division Overviews
IV. Staff Reports
V. Executive Session
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
January 13, 2005

I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE
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II. ELECTION OF BOARD OFFICERS; REAFFIRMATION OF BOARD POLICIES; DESIGNATION OF OFFICIAL MEDIA ORGAN; ADOPTION OF MEETING SCHEDULE; AND APPOINTMENT OF BOARD ATTORNEY

III. ADOPTION OF AGENDA

IV. APPROVAL OF MINUTES OF DECEMBER 9, 2004, AND JANUARY 6, 2005

V. BOARD RECOGNITION
5.1) Debi West, Level Creek ES, 2005 National Elementary Art Educator of the Year
5.2) Yuji Huang, Collins Hill HS, 2004-05 United States Senate Youth Program
5.3) Brookwood HS Theatre Arts Students, 8AAAAA One-Act Play Competition, Second Place in State
5.4) Calvin Watts, Annistown ES, Pagie Ryals, Hopkins ES, and Terry Watlington, Kanoheda ES, 2005 Title I Distinguished Schools

CITIZENS AND GROUPS ADDRESSING THE BOARD
5.5) Faye Caldwell


VI. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
6.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
6.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
6.21) Bid B-5010 – Annual Science Equipment/Supplies Discount Contract
6.22) Bid B-5011 – Annual Art Equipment/Supplies Discount Contract
6.23) Bid B-5012 – Classroom Furniture
6.3) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on the South Gwinnett HS addition. The project was partially funded by the state.
6.4) Dacula HS Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.

VII. SUPERINTENDENT’S REPORTS
7.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
7.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
7.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
7.4) School Nutrition Program Annual Financial Report
This report is provided each year to keep the Board informed of participation and financial status of each school’s cafeteria program. Current data reflect a sound financial position for the School Nutrition Program.
7.5) Board Policy and Procedure Review
Staff will review the process for maintaining accurate and effective policies and procedures and provide an update on the current status.
7.6) Review of FY2004 Comprehensive Annual Financial Report (CAFR)
Board members received a copy of the FY2004 Comprehensive Annual Financial Report (CAFR) at its December 9, 2004 Board meeting. The Board was asked to review the CAFR and bring any questions they may have to the January 13, 2005 Board meeting.

VIII. BOARD/SUPERINTENDENT DISCUSSION
Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

IX. OLD BUSINESS

X. NEW BUSINESS

10.1) Georgia Municipal Financing of School Buses
Staff is recommending that the Board authorize the pursuit of Georgia Municipal Association financing for the advance purchase of school buses for the 2005-2006 school year.
10.2) Issuance of 2004 Short-Term Construction Notes
Staff is recommending that the Board adopt the attached resolution authorizing the issuance and sale of construction sales tax notes in the principal amount of $164,000,000 for the calendar year 2005.