04/11/2002









GCPS Board Meeting Agenda for April 11, 2002

GWINNETT COUNTY BOARD OF EDUCATION MEETING
April 11, 2002


The regular Board meeting held in the Board Room at Lawrenceville East, Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. GEMS Oversight Committee
II. Summer Staff Development
III. Staff Reports IV. Executive Session

NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.






NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
April 11, 2002


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF MARCH 14 AND APRIL 8, 2002

IV. BOARD RECOGNITION

4.1) Maryse Bronk, Title 1 Distinguished Graduate
4.2) Collins Hill HS Girls Basketball Team, AAAAA State Champions
4.3) Parkview HS Science Bowl Team, Georgia High School Science Bowl Champions
4.4) Dr. Annette Eger, 2002 Leadership Award, Georgia Association of Gifted Children
4.5) Facilities & Operations Division, Georgia Oglethorpe Award


CITIZENS AND GROUPS ADDRESSING THE BOARD

4.6) Ms. Fabiola Armitage
            4.7) Ms. Connie Wiggins, Gwinnett Clean & Beautiful

          V. CONSENT AGENDA

          The Consent Agenda allows the Board of Education to act on routine items of
          business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member or members want to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
          5.l) Purchase Orders
          This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
          5.2) Bids:
          Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
          5.21) Bid B-2048 Toilet Tissue & Paper Towels
          5.22) Bid B-2049 Science Tables
          5.23) Bid B-2058 Beef Crumbles
          5.24) RFP-2018 Long-Term Care Insurance
          5.3) FY2003 Local Plan for Technical Education/Application for Perkins Grant
          This is an annual compliance document for budgetary information, assurances of compliance, and utilization of Federal funds as allocated by the Carl D. Perkins Vocational and Technical Act.
          5.4) School Marching Band Matching Funds
          Each year the high schools have an opportunity to apply for matching funds for band uniforms. The current rotation calls for three schools to access these funds at this time.
          5.5) Architect Recommendations
          Staff is recommending that the Board of Education approve Stevens & Wilkinson of Georgia, Inc. for the Craig ES Addition and Lindsay, Pope, Brayfield & Associates, Inc. for the Hopkins ES Addition.
          5.6) Peachtree Ridge HS Georgia Power Easement
          Georgia Power Company requires an easement to construct and maintain underground utility lines at Peachtree Ridge HS.
          5.7) Parsons ES Georgia Power Easement
          Georgia Power company requires an easement to construct and maintain underground utility lines at Parsons ES.
          5.8) Arcado ES Temporary Construction Easement
          Gwinnett County Department of Public Utilities requires a temporary construction easement for drainage improvements along Shunn Way.
          5.9) Corley ES Sewer Easement
          DMT, Inc. requires a sewer easement across the property located in Land Lot 182 of the 6th Land District, known as Corley ES.
          5.10) Gwin Oaks ES Roof Replacement
          Staff is requesting that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
          5.11) Capital Outlay Contract and Exceptional Growth Contractual Agreement for FY 2003.
          The Georgia General Assembly has approved funding for FY2003 and “exceptional growth” capital outlay projects. GCPS will receive a total of $17,403,579 in regular capital outlay funds for two schools. This contractual agreement reflects the FY2003 Capital Outlay Application, approved by the School Board at its September 13, 2001 meeting.
          5.12) Termite Pre-Treatment Bid
          Staff is requesting that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.


          VI. SUPERINTENDENT’S REPORTS

          6.1) Personnel
          This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
          6.2) Monthly Financial Report
          A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
          6.3) 1997 Building Program/Construction Report
          A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
          6.4) 2002 Building Program/Construction Report
          A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated.
          6.5) SNP Quarterly Financial Report
          This report is provided three times each year to keep the Board of Education informed of participation and financial status of each school’s cafeteria program. Participation data is prepared by each cafeteria manager and financial data is prepared by the School Nutrition Department.
          6.6) GEMS Oversight Committee Recommendations
          The Superintendent is recommending Board adoption of the revisions, deletions and additions to the Academic Knowledge and Skills (AKS) curriculum based on the recommendations of the GEMS Oversight Committee.


          VII. BOARD/SUPERINTENDENT DISCUSSION


          VIII. OLD BUSINESS

          The following policy revisions are presented for approval:
          8.1) Policy EE - Food Services Management
          Proposed changes to this policy comply with current practice.
          8.2) Policy EGAC - Employee Benefits
          Proposed changes to this policy comply with current practice and change the name from “Health Insurance, Employee” to “Employee Benefits.”
          8.3) Policy JGJ - Crisis Management Plan/Required Drills
          Proposed changes to this policy comply with current practice and include information previously contained in Policies EBB (entitled Emergency Preparedness), EBBC (Emergency Drills), and JGFA (Emergency Drills). The name of the policy also has been changed from “Crisis Intervention Plan/Required Drills” to “Crisis Management Plan/Required Drills.”



          The following policies are recommended to be rescinded:
          8.4) Policy EBB - Emergency Preparedness
          The information is contained in proposed Policy JGJ entitled Crisis Management Plan/Required Drills.
          8.5) Policy EBBC - Emergency Drills
          The information is contained in proposed Policy JGJ entitled Crisis Management Plan/Required Drills.
          8.6) Policy JGFA - Emergency Drills
          The information is contained in proposed Policy JGJ entitled Crisis Management Plan/Required Drills.
          8.7) Strategic Goals
          The Superintendent is recommending Board adoption of proposed revisions to the school system’s Strategic Goals.

          IX. NEW BUSINESS

          9.1) Georgia School Boards Association - 2002 Legislative Positions
          GSBA asks school boards in Georgia to submit feedback on its proposed legislative positions.
          9.2) Georgia School Boards Association - Delegate Assembly Representative
          The Board of Education is asked to appoint a delegate and an alternate to represent the Board at GSA's annual Delegate Assembly.
          9.3) Release Time for Religious Education
          The Board will act on allowing release time for students, a matter the Board has been considering for several months.


          GLINT COUNTY BOARD OF EDUCATION MEETING
          April 11, 2002


          The regular Board meeting held in the Board Room at Lawrenceville East, Hi-Hope Road will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

          WORK SESSION AGENDA

          I. GEMS Oversight Committee
          II. Summer Staff Development
          III. Staff Reports
          IV. Executive Session

          NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.



          NOTE TO CITIZENS

          Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.