11/11/2004









GCPS Board Meeting Agenda for November 11, 2004

GWINNETT COUNTY BOARD OF EDUCATION MEETING
November 11, 2004


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Division of Information Management Report
II. Overview of New SAT I
III. HOPE Scholarship Report 2004
IV. Staff Reports
V. Executive Session
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.
NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
November 11, 2004


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF OCTOBER 14 AND 17, 2004

IV. BOARD RECOGNITION

4.1) GCPS Relay for Life Teams
4.2) April Gann, Gwinnett County Association of Educators



CITIZENS AND GROUPS ADDRESSING THE BOARD


V. CONSENT AGENDA

The Consent Agenda allows the Board of Education to act on routine items of
business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds
5.21) Bid RFP-3016 – Annual SPLOST Audit and Review
5.3) Architect Recommendations
Staff is recommending that the Board adopt a motion to approve the architect recommendations.
5.4) W. J. Cooper ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.5) Dacula HS Addition Water Meter Easement
Staff is recommending that the Board adopt a motion to grant the Water Meter Easement.
5.6) Richard Hull MS Driveway Easement
Staff is recommending that the Board adopt a motion to grant the Driveway Easement.
5.7) Richard Hull MS Right-of-Way Deed
Staff is recommending that the Board adopt a motion to grant the Right-of-Way Deed.
5.8) Richard Hull MS Permanent Construction Easement
Staff is recommending that the Board adopt a motion to grant the Permanent Construction Easement.
5.9) Chattahoochee ES Permanent Construction Easement
Staff is recommending that the Board adopt a motion to grant the Permanent Construction Easement.
5.10) Chattahoochee ES Driveway Easement
Staff is recommending that the Board adopt a motion to grant the Driveway Easement.
5.11) Chattahoochee ES Driveway Easement
Staff is recommending that the Board adopt a motion to grant the Driveway Easement.
5.12) Chattahoochee ES Right-of-Way Deed
Staff is recommending that the Board adopt a motion to grant the Right-of-Way Deed.


VI. SUPERINTENDENT’S REPORTS

6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2005 Legislative Program
The 2005 Legislative Program summarizes critical issues impacting public education. The highlighted topics will be presented to the Gwinnett Delegation of the General Assembly to consider for initiating legislative change.
6.5) American Education Week in Gwinnett County Public Schools
Staff is recommending that the Board adopt a proclamation declaring November 14-20, 2004, as American Education Week in Gwinnett County Public Schools.

VII. BOARD/SUPERINTENDENT DISCUSSION

Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS

Staff is recommending that the following policy revisions be adopted:

8.1) Policy BBF - School Councils
Minor changes have been made to this policy to reflect current state law.
8.2) Policy IDDD - Gifted Students
The revisions comply with the new requirements in state law.

Staff is recommending that the following new policy be adopted:

8.3) Policy IEDA - Unstructured Break Time
The new policy complies with the new requirements in state law.

IX. NEW BUSINESS

9.1) 2005 National School Boards Association’s Federal Relations Network Conference
The Board will consider authorizing one of its members to represent the Board at the 2005 National School Boards Association’s Federal Relations Network Conference in Washington, DC, from January 30, 2005, through February 1, 2005.
The Board will reconvene for continuation of executive session in the Executive Board Room.