12/09/2004









GCPS Board Meeting Agenda for December 9, 2004

GWINNETT COUNTY BOARD OF EDUCATION MEETING
December 9, 2004


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Information Management Division Report
II. Teacher RBES Goals
III. January Board Meeting Items
IV. Staff Reports
V. Executive Session
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
December 9, 2004


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF NOVEMBER 11, 29 AND 30, 2004

IV. BOARD RECOGNITION
4.1) Parkview HS Boys Cross-Country Team, AAAAA State Cross-Country Champions
4.2) Karen Robinson, Shiloh MS, Georgia School Counseling Advocate of the Year (2003-2004), Vicki Hoffmann, North Gwinnett HS, Georgia High School Counselor of the Year (2003-2004), and David Young, Brookwood ES, Georgia Writer of the Year (2003-2004)
4.3) Keila Brown, Shiloh MS, 1st Place, Fire Safety Essay Contest

CITIZENS AND GROUPS ADDRESSING THE BOARD

V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of
business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds
5.21) Bid B-5007 – Fitness Equipment Yearly Contract
5.22) Bid B-5008 – Physical Education Equipment Yearly Contract
5.3) Camp Creek ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) Overview of Teaching At Risk: A Call to Action Report
Staff will review the recommendations of this national report. The recommendations focus national attention on what is needed in order to foster and improve quality teaching in the United States in the short-term as well as long-term future.
6.5) Governor’s Education Finance Task Force Update
This report will be included on the Board agenda as needed to ensure that the Board is kept informed about the work of the Governor’s Education Finance Task Force and its possible impact on GCPS.
6.6) Principal for a Day Wrap-Up
Staff will report on the first-ever “Principal for a Day” Program, a joint venture of Gwinnett County Public Schools and the Gwinnett Chamber of Commerce.
6.7) High Performance Recognition – Special Education
At the annual fall conference of the Georgia Council for Administrators of Special Education (GCASE), GCPS was recognized as a leader in Georgia for outstanding efforts to improve the performance of students with disabilities. Data from the 2003-2004 school year was the basis for this award given for increasing the percentage of students who meet or exceed state achievement standards.

VII. BOARD/SUPERINTENDENT DISCUSSION
Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS
8.1) Redistricting Recommendation
The Board will be asked to adopt the recommendation of the Superintendent for the redistricting of approximately 350 students from Meadowcreek ES to Hopkins ES.
8.2) Board/Cabinet Retreat Summary
Members of the Board will summarize the discussion, activities, and any follow-up action needed from the Board/Cabinet Retreat held on December 4, 2004.

IX. NEW BUSINESS
9.1) Comprehensive Annual Financial Report
The school district’s Comprehensive Annual Financial Report (CAFR) is presented for the Board’s review and reference.
9.2) Resolution for Notice of Sale of Construction Sales Tax Notes, Series 2005
Staff is recommending that the Board approve the attached resolution authorizing the distribution of a preliminary official statement relating to Gwinnett County School District Construction Sales Tax Notes, Series 2005; authorizing the distribution of a notice of sale relating to such Construction Sales Tax Notes and the solicitation of offers for the purchase of same; and for other purposes.
9.3) Reimbursement Resolution Regarding Construction Sales Tax Notes, Series 2004
Staff is recommending that the Board approve the attached resolution certifying that the Gwinnett County School District (Georgia) Construction Sales Tax Notes, Series 2004 be retired, and that the Board adopt the attached resolution authorizing the reimbursement of the General Fund proceeds with the 2004 SPLOST construction notes in January, 2005, if the General Fund is required to supplement 2004 sales tax receipts.
9.4) Special Recognition