03/13/2003









GCPS Board Meeting Agenda for March 13, 2003

GWINNETT COUNTY BOARD OF EDUCATION MEETING
March 13, 2003


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.


WORK SESSION AGENDA

I. TAC Representatives Meet with Board Members
II. Staff Reports
III. Executive Session

NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
March 13, 2003


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF FEBRUARY 13 AND 27, 2003

IV. BOARD RECOGNITION

4.1) Brookwood HS Girls Swim Team, AAAAA State Champions
4.2) Bill Holleman, Certified Master Athletic Administrator, National Federation of High Schools.
4.3) 2003 Georgia Middle School All-State Band, represented by students from Crews, Five Forks, Lanier, McConnell, Richards, Shiloh, Sweetwater and Trickum Middle Schools
4.4) Parkview HS Science Bowl Team, State Champions
4.5) 2003 STAR Students and Teachers, Shawn Michelle Sims & Carole Hunter, Duluth HS; Kristin Elizabeth Knox & Lynn Freeland, Norcross HS; and Laura Croft & Marsha Jackson, Parkview HS.

CITIZENS AND GROUPS ADDRESSING THE BOARD

4.6) Michael Wright
4.7) Marilyn Davis

V. CONSENT AGENDA

The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item Should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.

5.2) Bids:
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-3035 Musical Instruments
5.22) Bid B-3040 Van Delivery Truck
5.3) Central Gwinnett HS Site Work Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.4) Dacula HS Parking Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder
5.5) North Gwinnett HS Parking Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.6) W. J. Cooper ES Permanent Construction Easement
Gwinnett County Department of Transportation requires a Permanent Construction Easement for sidewalk and turning lane improvements along Ozora Road. This easement consists of 915 linear ft.
5.7) W. J. Cooper ES Right-of-Way Deed
Gwinnett County Department of Transportation requires a Right-of-Way Deed for sidewalk and turning lane improvements along Ozora Road. This deed consists of 405 linear ft.
5.8) Sycamore ES Permanent Drainage Easement
Gwinnett County Department of Transportation requires a Permanent Drainage Easement for road improvements along Sycamore Road. This easement consists of 59 linear ft.
5.9) Sycamore ES Temporary Construction Easement
Gwinnett County Department of Transportation requires a Temporary Construction Easement for road improvements along Sycamore Road. This easement consists of 811 linear ft.
5.10) Sycamore ES Driveway Easement
Gwinnett County Department of Transportation requires a Driveway Easement for road improvements along Sycamore Road. This easement consists of 189 linear ft.
5.11) Ivy Creek ES and Glenn Jones MS Permanent Drainage Easement
Gwinnett County Department of Transportation requires a Permanent Drainage Easement to install turning lanes at Ridge Road. This easement consists of 140 linear ft.
5.12) Ivy Creek ES and Glenn Jones MS Driveway Easement
Gwinnett County Department of Transportation requires a Driveway Easement for turning lanes on Ridge Road. This easement Consists of 170 linear ft.
5.13) Ivy Creek ES and Glenn Jones MS Permanent Construction Easement
Gwinnett County Department of Transportation requires a Permanent Construction Easement to construct turning lanes along Ridge Road. This easement consists of 630 linear ft.
5.14) Corley ES Cable Easement
The BellSouth Telecommunications’s Corporation requires a cable easement for the purpose of installing cable lines at Corley ES.
5.15) J.A. Alford ES Driveway Easement
Gwinnett County Department of Transportation requires a Driveway Easement for safety improvements along Fork Creek Parkway. This easement consists of 320 linear ft.
5.16) J. A. Alford ES Right-of-Way Deed
Gwinnett County Department of Transportation requires a Right-of-Way Deed for safety improvements along Fork Creek Parkway. This deed consists of 500 linear ft.
5.17) J. A. Alford ES Permanent Drainage Easement
Gwinnett County Department of Transportation requires a Permanent Drainage Easement for safety improvements along Fork Creek Parkway. This easement consists of 80 linear ft.

SUPERINTENDENT’S REPORTS

6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 1997 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated.
6.5) Proposed School Calendar for FY05 and FY06
6.6) Teacher Employment Fair Update


VII. BOARD/SUPERINTENDENT DISCUSSION

VIII. OLD BUSINESS

Staff is recommending that the following policy be rescinded:

8.1) Policy JRA - Textbooks/Library Books
The information contained in this policy has been incorporated into Policy JS “Student Contributions and Charges” or is already included in Procedure P.JS “Student Contributions and Charges (Textbooks and Library Books).”

Staff is recommending that the following policy be adopted:

8.2) Policy JS - Student Contributions and Charges
Proposed changes to this policy comply with current practice. Information previously contained in Policy JRA “Textbooks/Library Books” has now been incorporated into this policy.

IX. NEW BUSINESS

9.1) Naming New Schools