09/12/2002









GCPS Board Meeting Agenda for September 12, 2002

GWINNETT COUNTY BOARD OF EDUCATION MEETING
September 12, 2002

The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Buchanan HS of Technology
. Planning Update
. On-Line Campus
II. Homebound Program Update
III. Budget Development Calendar
IV. Staff Reports
. Summer School Wrap-Up
. Enrollment/Moving of Teachers
. September 11
V. Executive Session

NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.
NOTE TO CITIZENS
Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 2:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA

September 12, 2002


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF AUGUST 8 AND 13, 2002

IV. BOARD RECOGNITION
4.1) Gary Bahn, Richards MS, National School Counseling Advocate of the Year Award
4.2) Summerour MS, 2002 National Title I Distinguished School

CITIZENS AND GROUPS ADDRESSING THE BOARD
4.3) Kerry Armstrong
4.4) Jimmy Norton


V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member (or members) want to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids:
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-3000 Kitchen Equipment for Mill Creek HS
5.22) Bid B-3001 Audio Visual Equipment
5.3) Mill Creek HS LAN Cabling Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.4) Frank N. Osborne Middle School LAN Cabling Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.5) Duluth Cluster ES Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.6) Capital Outlay Application for FY2004
The Capital Outlay Application for FY2004 requests the use of accumulated Exceptional Growth Funds in the amount of $15,501,753. These funds will be used in conjunction with local funds to construction additions at eight facilities.
5.7) Duluth Cluster MS Sewer Easement
Gwinnett County Water and Sewerage Authority requires a sewer easement across the property located in Land Lots 266 & 291 of the 6th Land District known as Duluth Cluster MS.
5.8) Duluth Cluster MS Water Meter Easement
Gwinnett County Department of Public Utilities requires an easement for the installation of a water service vault and water metering devices across the property located in Land Lots 266 & 291 of the 6th Land District known as Duluth Cluster MS.
5.9) Dacula Cluster ES Sewer Easement
Gwinnett County Water and Sewerage Authority requires a sewer easement across the property located in Land Lot 277 of the 5th Land District known as Dacula Cluster ES.
5.10) Dacula Cluster ES Water Meter Easement
Gwinnett County Department of Public Utilities requires an easement for the installation of a water service vault and water metering devices across the property located in Land Lot 277 of the 5th Land District known as Dacula Cluster ES.
5.11) Stadium Loan for Brookwood HS
Staff is recommending that the Board approve a $410,000 loan to Brookwood HS for the purpose of paying off privately-financed stadium debt.


VI. SUPERINTENDENT’S REPORTS

6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 1997 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated.
6.5) FY2004 Budget Development Calendar
The Board and staff need to reserve certain critical dates relating to the budget on their 2003 calendar. This adoption will allow everyone ample time to lock in those dates.
6.6) Assessment Update
School assessment reports have now been received for the SAT, ACT, Advanced Placement tests and Georgia Criterion Referenced Competency Tests (CRCT) for the 2001-2002 school year. These results showed overall improvement of student achievement. They will be shared along with past years’ data for comparison purposes.


VII. BOARD/SUPERINTENDENT DISCUSSION


VIII. OLD BUSINESS


IX. NEW BUSINESS

9.1) Joint Task Force Members
Staff is asking that the Board of Education accept the names of three steering committee members recommended by the superintendent to represent the Board of Education on the Joint Study Task Force.
9.2) Gwinnett Technical College Lease Agreement
Staff is recommending that the Board approve the amendment to lease an additional 23,173 square feet of space from Gwinnett Industries.

The following policies are recommended to be tabled until the October 10 Board Meeting:
9.3) Policy ED - Student Transportation Management
Staff is recommending the changes to this policy to comply with current requirement in state law.
9.4) Policy GA - Sexual Harassment/Discrimination (Employees)
Staff is recommending changes to this policy to comply with current practice and to change the descriptor code and title from JC “Grievance/Appeal Procedures” to GA “Sexual Harassment/Discrimination (Employees)”.
9.5) Policy JGC - Student Health Services
Staff is recommending proposed changes to this policy to change the name from “School Health Nurse Program” to broaden the policy and the accompanying procedure.
9.6) Policy JGCC - Communicable Diseases
Staff is recommending the information contained in this policy be incorporated into Procedure P.JGC “Student Health Services” which accompanies Policy JGC.
9.7) Policy JGCD - Medicines
Staff is recommending the information contained in this policy be incorporated into Procedure P.JGC “Student Health Services” which accompanies Policy JGC.