05/10/2001









GCPS Board Meeting Agenda for May 10, 2001

Gwinnett County Board of Education Meeting
May 10, 2001
          The regular Board meeting held in the Board Room at Lawrenceville East, Hi-Hope Road will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 2:00 p.m. in the Executive Board Room for a work/executive session.


          NOTE TO CITIZENS

          Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to board members. Preceding the regular meeting, the Board will meet at 2:00 p.m. at Gwinnett Technical College, 1250 Sugarloaf Parkway, Lawrenceville (Administrative Conference Room A117) for a work session and at Lawrenceville East in the Executive Board Room for an executive session.
          AGENDA
          May 10, 2001

          I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

          II. ADOPTION OF AGENDA

          III. APPROVAL OF MINUTES OF MARCH 29, APRIL 12, APRIL 14, AND APRIL 17, 2001


          IV. BOARD RECOGNITION

          4.1) Parkview Science Bowl Team, First Place, State Science Bowl
          4.2) Jane Moore, Cedar Hill Elementary School, Presidential Award Winner for Excellence in Elementary Science Teaching
          4.3) McConnell Middle School, Award of Excellence in Physical Education
          4.4) Jana Mueller-Schobel, Berkmar High School, Georgia German Teacher of the Year
          4.5) Georgia Technology Student Association/Technology Education Program State Winners: David Backtel, Hubert Tsai, Jeff Pitcher, Neil Gandhi, Bryan Christian,

          Leland Franks, Ben Murdock, Adam Hatley, Jason Wallace, Bao To, Eric Lassiter
          4.6) Collins Hill High School Girls’ Basketball Team, AAAAA State Basketball Champions
          4.7) Berkmar High School Boys’ Basketball Team, AAAAA State Basketball Champions


          CITIZENS AND GROUPS ADDRESSING THE BOARD

          4.8)

          V. BUDGET INPUT FROM CITIZENS

          VI. CONSENT AGENDA

          The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an

          item can remain on the Consent Agenda. If a Board member or members want to discuss or debate an item, the item should be removed from the Consent Agenda and
          placed at the proper place on the agenda.
          6.l) Purchase Orders
          This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account,

          the dollar amount and the method of purchase are all identified.
          6.2) Bids:
          Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
          6.21) Bid No. B-0018 SFN Food Products
          6.22) Bid No. B-0116 Musical Instruments
          6.23) Bid No. B-0122 Food Service Paper Supplies
          6.24) Bid No. B-0124 Bread Products
          6.25) Bid No. B-0125 Printing Paper
          6.26) RFP-2013 SFN Point of Sale Software
          6.3) Local Plan for Improving Vocational and Technical Education and One-Year Funding Application For FY 2002
          This is an annual compliance document for budgetary information, assurances of compliance, and utilization of Federal funds as allocated by the Carl D. Perkins

          Vocational and Technical Education Act.
          6.4) Gwinnett Technical School Food Court Area Bid
          Staff is recommending the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
          6.5) Property and Casualty Insurance Bid
          The school system has a practice of competitively bidding their property and casualty insurance package every three years and the current three year cycle ends July 1, 2001.

          6.6) New Duluth Middle School Right of Way Deed
          The Gwinnett County Department of Transportation requires a right-of-way deed for the construction of a sidewalk along Pleasant Hill Road.
          6.7) New Duluth Middle School Permanent Construction Easement
          The Gwinnett County Department of transportation requires a permanent construction easement for the construction of a sidewalk along Pleasant Hill Road

          for the W. P. Jones Memorial Trail.
          6.8) Berkmar High School Permanent Construction Easement
          Georgia Power Company needs a permanent construction easement to install an underground utility line at Berkmar High School for the construction of the addition under construction.
          6.9) Hamilton Mill Area ES/MS/HS Sewer Easement
          The Department of Public Utilities requires a sewer easement to provide service to the new elementary, middle and high schools to be built on Hamilton Mill Road.
          6.10) Hamilton Mill Area ES/MS/HS Water Meter Easement
          The Department of Public Utilities is requesting a water meter easement on the property known as Hamilton Mill Area Schools.

          6.11) Kanoheda Elementary School Permanent Construction Easement
          The Gwinnett County Department of transportation requires a Permanent Construction easement for the construction of a sidewalk along Herrington Road in front of Kanoheda

          Elementary School.
          6.12) Gwinnett Technical College Advanced Technology Center and Horticultural Building Water Meter Easement
          The Department of Public Utilities is requesting a water meter easement on the property described as Gwinnett Technical College.
          6.13) Gwinnett Technical College Advanced Technology Center and Horticultural Building Sewer Easement
          The Gwinnett County Water and Sewerage Authority is requesting a sewer easement across the property known as Gwinnett Technical College.


          VII. SUPERINTENDENT’S REPORTS

          7.1) Personnel
          This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
          7.2) Monthly Financial Report
          A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report, including amendments to the FY2001 budget.

          Also provided is a detailed schedule of investments and sales tax receipts.
          7.3) 1997 Building Program/Construction Report
          A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate

          listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
          7.4) Certificate of Completion, Pharr Elementary
          Staff is recommending the Board approve a resolution certifying that all bills have been paid on the Riverside Elementary addition.

          7.5) Certificate of Completion, Riverside Elementary
          Staff is recommending the Board approve a resolution certifying that all bills have been paid on the Pharr Elementary addition.
          7.6) Facilities and Operations’ Summer Work
          This is a report prepared by the Division of Facilities and Operations of or 2001 summer work.
          7.7) SNP Quarterly Financial Report
          This report is provided three times each year to keep the Board informed of participation and financial status of each school cafeteria program.
          7.8) Naming New Schools - Progress Update
          GCPS is currently formulating the next five year building program. Along with this development the school naming process is beginning for some of the schools that will be

          constructed and the new clusters. Principals whose schools are affected by the changes were asked to nominate a parent and an educator to serve on this committee.

          VII. BOARD/SUPERINTENDENT DISCUSSION

          VIII. OLD BUSINESS

          8.1) Adoption of FY2002 Budget
          Staff is recommending the Board adopt the fiscal 2001-2001 budget in the expenditure amount of $972,590,795 as presented by the Superintendent and tentatively adopted

          by the Board on April 17, 2001.

          IX. NEW BUSINESS

          9.1) Policy EBC, Data Access and Security
          Proposed changes bring this policy in compliance with current practice.
          9.2) Policy JCD, Student Conduct Behavior
          This proposed policy contains minor changes addressing possession of a pocket pager or electronic communication device.