School System Successfully Clears Critical Date for Y2K









School System Successfully Clears Critical Date for Y2K

Gwinnett County Public Schools has cleared a major hurdle in its race to be
ready for Y2K. School system computers began using calculations for the year
2000 on July 1 as the school system started its new fiscal year. The school
system's critical business applications that rely on year 2000 calculations have
been tested and are up and running. For the school system's 12,000 employees
that's great news-- it means their June paychecks were processed and distributed
without a hitch.
More than 700 end-of-fiscal-year programs that are “Y2K critical” were reviewed and any problems were fixed by the school system’s July 1 deadline. One of the results was that three different types of payroll-- miscellaneous, semi-monthly, and monthly-- were produced in June using the remediated computer programs. This testing phase ran smoothly. Any issues were resolved quickly without impacting the schedule and the fiscal-year-end processing deadline.
"In reality, from the perspective of the school district's financial operations, July was a more critical hurdle for us than January 2000, due to this month being the beginning of our fiscal year 2000,” says Rick Cost, chief financial officer. “With the completion of the testing of all critical payroll and financial computer applications in June, we have cleared that hurdle. I am extremely confident about our ability to clear any future financial Y2K hurdles that might present themselves."
Over the past year-and-a-half, the school system has stepped up its work on its Y2K preparedness plan. Chief Information Officer Jim Woolen, whose division is spearheading the school system’s Y2K plan, is pleased with the Y2K efforts to date. “We are committed to providing uninterrupted service to faculty, staff, and students,” says Mr. Woolen. “Our proactive and ongoing Y2K efforts have required many extra hours on the part of our staff to make sure we were ready for the new fiscal year which started today. As we continue working on our Y2K plan, I have
no doubt that we will meet the Y2K challenges in a timely and quality fashion.”
The school system’s Y2K plan is focused on four areas:
  • Central Office Tech Support-- services provided by the Division of Information Management (previously known as the Department of Technology, Support and Planning)
  • End-User Computing-- computers and system-supported software used by local schools and offices
  • Facilities-- security, fire and intrusion alarms; energy management systems; environmental systems; telephone and fax systems; clocks; satellites; and other facility-related technology
  • Supply Chain-- the readiness of the school system's many suppliers.

    Mr. Woolen will provide Gwinnett School Board members a comprehensive update on Gwinnett County Public Schools’ Y2K efforts during an afternoon work session prior to its monthly meeting on July 8.