02/13/2003









GCPS Board Meeting Agenda for February 13, 2003

GWINNETT COUNTY BOARD OF EDUCATION MEETING
February 13, 2003


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.


WORK SESSION AGENDA

I. Special Education Assessment & Placement Report
II. GEMS Oversight Committee Recommendations
III. Staff Reports
IV. Executive Session

NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.




NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
February 13, 2003


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF JANUARY 9 AND 29, 2003

IV. BOARD RECOGNITION

4.1) Cheryl Wilson, Rock Springs ES, 2002 Georgia Music Educators Association Administrator of the Year
4.2) Parkview HS Stock Market Game Team, Fall 2002 State Winners
4.3) Brookwood HS Boys Cross Country Team, AAAAA State Champions
4.4) Parkview HS Football Team, AAAAA State Champions
4.5) Budgets, Finance & Accounting Staff, Meritorious Budget Award, Association of School Business Officials International

CITIZENS AND GROUPS ADDRESSING THE BOARD

4.6) Tony Arakawa
4.7) James Dumond
4.8) Barbara Moore
4.9) Mary Simmons
4.10) Cathy Coulter
4.11) Harold Garton


V. CONSENT AGENDA

The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids:
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-3029 Kitchen Equipment
5.22) Bid B-3034 Paper Products
5.3) 2002 GMA Lease Pool Annual Appropriation Requirement
This resolution is an annual requirement of the GMA pooled lease program which authorizes our continued participation in the program. The School District’s current share of the program is $6,508,043, which is available for future capital lease purchases as requested.
5.4) Grayson HS Addition LAN Cabling Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.5) Louise Radloff MS LAN Cabling Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.6) Duluth HS Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.7) Peachtree Ridge HS and Parsons ES Right-of-Way Deed
Gwinnett County Department of Transportation requires a Right-of-Way Deed for sidewalk and turning lane improvements along Old Peachtree Road.
5.8) Peachtree Ridge HS and Parsons ES Driveway Easement
Gwinnett County Department of Transportation requires a driveway easement for sidewalk and turning ane improvements along Old Peachtree Road.
. 5.9) Peachtree Ridge HS and Parsons ES Permanent Construction Easement
Gwinnett County Department of Transportation requires a permanent construction easement for sidewalk and turning lane improvements along Old Peachtree Road.
5.10) Peachtree Ridge HS and Parsons ES Drainage Easement
Gwinnett County Department of Transportation requires a drainage easement for sidewalk and turning lane improvements along Old Peachtree Road.
5.11) Dacula MS Addition Water Meter Easement
Gwinnett County Department of Public Utilities requires an easement for the installation of a water service vault and water metering devices across the property located in Land Lot 302 of the 5th Land District, known as Dacula MS.
5.12) Dacula MS Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.13) Duluth HS Parking Lot Expansion Georgia Power Easement
Georgia Power Company requires an easement for the purpose of installing above-ground utility lines at Duluth HS.
SUPERINTENDENT’S REPORTS

6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 1997 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated.
6.5) SNP Quarterly Financial Report
Documents have been attached to provide the Board with information on all cafeteria programs. This report is provided three (3) times each year to keep the Board informed of participation and financial status of each school. Participation data is prepared by each cafeteria manager and financial data is prepared by the School Nutrition Department. This report reflects a sound financial position for the school nutrition program.
6.6) Online Tutoring Service with Gwinnett Public Library System
Beginning in December, 2002, GCPS students in grades four through twelve have access to an online academic tutoring service provided by a partnership between GCPS and the Gwinnett Library System. This service is a year-long pilot funded through a federal grant and matching funds from both the library system and GCPS. Any student with a library card and a library online pin number may access the service via any Internet connection (available at the local libraries) Sunday through Thursday evenings. The service is contracted from nationally-recognized Tutor.com.
6.7) GEMS Oversight Committee Recommendations
That the Board adopt the Superintendent’s recommendation of revisions, deletions, and additions to the AKS based on the recommendation of the GEMS Oversight Committee with input from educators and community members through AKS surveys.
6.8) PTA Proclamation
That the Board of Education adopt a proclamation honoring the Gwinnett PTA in conjunction with the anniversary of the National PTA’s founding in February 1897.


VII. BOARD/SUPERINTENDENT DISCUSSION


VIII. OLD BUSINESS

Staff is recommending that the following policy be rescinded:

8.1) Policy JCA - Student Complaint
The information contained in this policy has been incorporated into Procedure P.JC “Student Complaints--Sexual Harassment/Discrimination.”


IX. NEW BUSINESS

9.1) Advance Purchase of School Buses
This advance purchase of 48 72-passenger buses, which are necessary to accommodate growth in the student population, will allow for these buses to be delivered in time for the beginning of the 2003-2004 school year. A recommended bid award for these buses will be provided to the Board for approval at a subsequent meeting.

Staff is recommending that the following policy be rescinded at the March 13 Board meeting:

9.2) Policy JRA - Textbooks/Library Books
The information contained in this policy has been incorporated into Policy JS “Student Contributions and Charges” or is already included in Procedure P.JS “Student Contributions and Charges (Textbooks and Library Books).”

Staff is recommending that the proposed policy be placed on the table for input until the March 13 Board meeting:

9.3) Policy JS - Student Contributions and Charges
Staff is recommending changes to this policy to comply with current practice. Information previously contained in Policy JRA “Textbooks/Library Books” has now been incorporated into this policy.
9.4) Special Recognition - Board Member Appreciation