11/14/2002









GCPS Board Meeting Agenda for November 14, 2002

GWINNETT COUNTY BOARD OF EDUCATION MEETING
November 14, 2002


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.


WORK SESSION AGENDA

I. Special Education Parent Mentor Program
II. AKS Continuous Improvement Model Update
III. Staff Reports
IV. Executive Session

NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.


NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
November 14, 2002


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF OCTOBER 10 AND 29, 2002

IV. BOARD RECOGNITION

4.1) Jibran Shermahammed, National Anti-Defamation League Recognition
4.2) Rockbridge ES, 2001-2002 Exemplary Site for HOSTS Structured Mentoring Program in Language Arts
4.3) Mary Pederson, Region Two Elementary School Counselor of the Year for 2002-2003, Georgia School Counselors Association
4.4) GCPS Community and Media Relations Department, Gold Award of Excellence for “Building Bridges” Counseling Materials, Georgia School Public Relations Association
4.5) GCPS Broadcast & Distance Learning Department, Gold Award of Excellence for “Serious About World-Class” Strategic Goals Video, Georgia School Public Relations Association

CITIZENS AND GROUPS ADDRESSING THE BOARD
4.6) James Dumond


V. CONSENT AGENDA

The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified
5.2) Bids:
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-3002 Food Service Equipment/Duluth Area MS
5.22) Bid B-3003 Food Service Equipment/Frank N. Osborne MS
5.23) Bid B-3004 Food Service Equipment/Glenn C. Jones MS
5.24) Bid B-3005 Food Service Equipment/Berkmar Area MS
5.25) Bid B-3009 Physical Education Equipment
5.26) Bid B-3010 Science Tables
5.27) Bid B-3016 Kindergarten Furniture
5.3) Duluth HS Parking Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.4) North Gwinnett Cluster ES Sewer Easement
Gwinnett County Water and Sewerage Authority requires the acquisition and assignment of a sewer easement across the property located in Land Lot 253 of the 7th Land District, known as North Gwinnett Cluster ES.
5.5) North Gwinnett Cluster ES Water Meter Easement
Gwinnett County Department of Public Utilities requires an easement for the installation of a water service vault and water metering devices across the property located in Land Lot 253 of the 7th Land District, known as North Gwinnett Cluster ES.
5.6) Central Gwinnett Cluster ES Water Meter Easement
Gwinnett County Department of Public Utilities requires an easement for the installation of a water service vault and water metering devices across the property located in Land Lot 108 of the 5th Land District, known as Central Gwinnett Cluster ES.
5.7) Louise Radloff MS Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.8) Lighting Solicitation Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.9) North Gwinnett Cluster ES Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.10) Central Gwinnett Cluster ES Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 1997 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated.
6.5) Gwinnett Retirement System (GRS) Annual Report
Each year GRS issues an annual report to employees and retirees which shows the status of the retirement program and includes the outside auditor’s opinion letter and the report of the GRS actuary. This is the nineteenth annual report.
6.6) 2003 Legislative Program
Each year the Gwinnett County Board of Education communicates with the Gwinnett Delegation to the General Assembly those issues that are critical in improving the impact of educational programs.
6.7) AKS Continuous Improvement Model Update
Administrators and teachers will review the components of the Academic Knowledge and Skills (AKS) Continuous Improvement Model and share progress at two schools. The AKS Continuous Improvement Model is a research-based school improvement model which provides a structure that has proven beneficial or teaching and assessing the AKS, according to student achievement results.

VII. BOARD/SUPERINTENDENT DISCUSSION

VIII. OLD BUSINESS

8.1)