10/13/2005









GCPS Board Meeting Agenda for October 13, 2005

GWINNETT COUNTY BOARD OF EDUCATION MEETING
OCTOBER 13, 2005


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA
I. 2005-06 Calendar: Addition of Snow Day
II. Redistricting Update
III. SACS District Accreditation
IV. University System of Georgia Admission Standards Changes
V. 2006 Legislative Program
VI. Title IX Report
VII. Update on Hurricane Evacuees
VIII. Staff Reports
IX. EXECUTIVE SESSION
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.
AGENDA
October 13, 2005


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF SEPTEMBER 8 AND 21, 2005

IV. BOARD RECOGNITION

4.1) Mike Emery, Norcross HS, 2004-2005 AAAAA State Athletic Director of the Year
4.2) Arcado ES Future Problem-Solving Team, 3rd Place Internationally, Junior Division-Health Category
4.3) Rachel French, Sayler Hasty, and Lindsay Howard, J. P. McConnell MS, Promising Young Writers Award for 2005, National Council of Teachers of English
4.4) Gwinnett County Public Schools’ 2005 Relay for Life Teams, Teams Raising $10,000 and Above

CITIZENS AND GROUPS ADDRESSING THE BOARD

V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-6000 Hood Repair Contract
5.22) Bid B-6004 Equipment Racks/Cabinets
5.3) Instructional Support Center Audio and Video System Bids
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive vendor.
5.4) Sycamore ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.5) Stripling ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.6) Duncan Creek ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.7) Ivy Creek ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.8) Shiloh HS Theater Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.9) Lawrenceville and Lilburn Fleet Maintenance Facilities Automatic Bus Wash Systems Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.10) T. Carl Buice School HVAC Modifications Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.11) Dacula HS Permanent Drainage Easement
Staff is recommending that the Board adopt a motion to grant the Permanent Drainage Easement.
5.12) Dacula HS Permanent Construction Easement
Staff is recommending that the Board adopt a motion to grant the Permanent Construction Easement.
5.13) Dacula HS Temporary Construction Easement
Staff is recommending that the Board adopt a motion to grant the Temporary Construction Easement.
5.14) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Berkmar MS. The project was partially funded by the state.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2006 Legislative Program
The 2006 Legislative Program summarizes critical issues impacting public education. The highlighted topics will be presented to the Gwinnett Delegation of the General Assembly to consider for initiating legislative change.

VII. BOARD/SUPERINTENDENT DISCUSSION

Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS

IX. NEW BUSINESS
9.1) Georgia School Boards Association/Georgia School Superintendents Association Annual Conference
The Board will consider authorizing its members to attend the annual statewide conference of the Georgia School Boards Association and the Georgia School Superintendents Association in Atlanta, Georgia, to be held on December 2-3, 2005.