10/9/2003









GCPS Board Meeting Agenda for November 13, 2003

GWINNETT COUNTY BOARD OF EDUCATION MEETING
November 13, 2003


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA
I. Hispanic Outreach Initiative
II. Gwinnett Environmental Heritage Center
III. Community Schools Report
IV. Discipline Quarterly Report
V. Staff Reports
VI. Executive Session

NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.


NOTE TO CITIZENS
Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.


AGENDA
November 13, 2003

I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF OCTOBER 9, 21,AND 26, 2003

IV. BOARD RECOGNITION
4.1) Michael Martin, Member, GCPS Investment Review Committee
4.2) Margaret Ackerman and Anjela Bowers, Meadowcreek ES, HOSTS Links Exemplary Program Award

CITIZENS AND GROUPS ADDRESSING THE BOARD
4.3) Doug Kalmbach
4.4) Gwinnett County Association of Educators
4.5) Woodrow Gaines

V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.

5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-4000 Tires & Related Components and Services
5.22) Bid B-4002 Classroom Furniture
5.23) Bid B-4004 Automatic Electronic Defibrillator
5.24) Bid B-4012 Processing of USDA Commodity Eggs for SNP

5.3) Architect Recommendations
Staff is recommending that the Board adopt a motion to approve the architect recommendations.

5.4) Trickum MS Replacement Sewer Easement
Staff is recommending that the Board adopt a motion to grant the Sewer Easement.

5.5) Craig ES LAN Cabling Bid
Staff is recommending that the Board adopt a motion to award the contract the lowest responsible and responsive bidder.

5.6) Snellville MS LAN Cabling Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.

5.7) Rock Springs ES LAN Cabling Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.

5.8) Lilburn ES LAN Cabling Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.

5.9) Magill ES LAN Cabling Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder

5.10) Duluth HS Addition Water Meter Easement
Staff is recommending that the Board adopt a motion to grant the Water Meter Easement.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.

6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.

6.3) 1997 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.

6.4) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contact price and progress toward completion indicated.

6.5) 2004 Legislative Program
Each year the Gwinnett County Board of Education communicates with the Gwinnett Delegation to the General Assembly those issues that are critical in improving the impact of educational programs.

6.6) Redistricting Update
Staff member will review the process that will be used for gathering input from educators, parents, and community members for the district lines for the remaining new schools to be redistricted in the current SPLOST program, which are: Alcova ES, Charles Brant Chesney ES, Level Creek ES, and Margaret Winn Holt ES.

VII. BOARD/SUPERINTENDENT DISCUSSION
Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS

IX. NEW BUSINESS
Staff is recommending that the following proposed policy revisions be placed on the table for review until the December 11, 2003 Board meeting:
9.1) Policy JAA - Equal Educational Opportunities
Staff is recommending that the code and name of this policy be changed from Policy JCAC-Accommodations for Students with Disabilities to Policy JAA-Equal Educational Opportunities to match GSBA recommended standards. The information contained in Policy JCAC has been incorporated into this policy.
9.2) Policy JCAC - Sexual Harassment
Staff is recommending that the code JC be changed to JCAC to match GSBA recommended standards. The information from Policy JC-Sexual Harassment has been incorporated into this policy.
9.3) Policy JGF - Eye Protection
Staff is recommending that the code JGFAA be changed to JGF. The information from Policy JGFAA-Eye Protection has been incorporated into this policy.

Staff is recommending that the following policies be rescinded at the December 11, 2003 Board Meeting:

9.4) Policy JBFB - Work-Based Learning
Staff is recommending that the information contained in Policy JBFB be changed to a procedure with the same name Work-Based Learning and a new code P.JBFA.
9.5) Policy JC - Sexual Harassment
The information contained in this policy has been incorporated into Policy JCAC- Sexual Harassment.
9.6) Policy JCAC - Accommodations for Students with Disabilities
The Descriptor Code has been changed from JCAC to JAA and the name of the policy has been changed from Accommodations for Students with Disabilities to Equal Educational Opportunities.
9.7) Policy JCDAA - Smoking Discipline Policy
The information from this policy is now contained in Policy JCD-Student Conduct Code and Policy GAMA-Drug Free Workplace.
9.8) Policy JGFAA - Eye Protection
The information contained in this policy has been incorporated into Policy JGF-Eye Protection.

The Board will reconvene for continuation of executive session in the Executive Board Room.