GWINNETT COUNTY BOARD OF EDUCATION MEETING
JANUARY 12, 2006
The regular Board meeting held in the Board Room at the Instructional Support Center, 437 Old Peachtree Road, Suwanee, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at the Instructional Support Center.
WORK SESSION AGENDA
I. Student Assessment Reporting Tool (StART), Part III
II. Leadership Development Update
III. Eighth Grade Algebra
IV. Staff Reports
V. EXECUTIVE SESSION
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.
NOTE TO CITIZENS
Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.
January 12, 2006
I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE
II. ELECTION OF BOARD OFFICERS; REAFFIRMATION OF BOARD POLICIES; DESIGNATION OF OFFICIAL MEDIA ORGAN; ADOPTION OF MEETING SCHEDULE; AND APPOINTMENT OF BOARD ATTORNEY
III. ADOPTION OF AGENDA
IV. APPROVAL OF MINUTES OF DECEMBER 8, 2005
V. BOARD RECOGNITION
5.1) Karen Campbell, Collins Hill HS, 1st Place Juried Exhibit, Georgia Art Education Association
5.2) Patricia Spencer, Harmony ES, Elementary Art Educator of the Year, Georgia Art Education Association
5.3) Robert Andrews, Administrator of the Year for 2006, Georgia Art Education Association
5.4) Peachtree Ridge HS Competitive Cheerleading Team, 2005-2006 AAAAA State Champions
CITIZENS AND GROUPS ADDRESSING THE BOARD
VI. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
6.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
6.21) Bid B-6015 – Food Service Equipment
6.22) Bid B-6017 – DVR Equipment
6.23) RFP-4001 – CCTV System Maintenance & Repair
6.3) Gwinnett Retirement System (GRS) Plan Administrative Committee Appointment
Staff is recommending that the Board adopt a motion to appoint Don Moore, assistant director of transportation, to serve on the GRS Plan Administrative Committee.
6.4) Arcado ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
6.5) J.P. McConnell MS Assignment of Drainage Easement
Staff is recommending that the Board adopt a motion to grant the Assignment of Drainage Easement.
6.6) North Cluster ES Sanitary Sewer Easement
Staff is recommending that the Board adopt a motion to grant the Sewer Easement.
VII. SUPERINTENDENT’S REPORTS
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
7.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
7.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
7.4) 52 Gwinnett, Service Center, Lawrenceville East, and Lawrenceville West: Update
Staff will review the planned use of the above-mentioned facilities.
7.5) 2007-2012 Capital Program
The Board will be briefed on planning and preparations to date for the school system’s 2007-2012 Capital Program.
7.6) Board Policy and Procedure Review
A review of the process for maintaining accurate and effective policies and procedures and an update on the current status.
VIII. BOARD/SUPERINTENDENT DISCUSSION
Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.
IX. OLD BUSINESS
9.1) Policy KM – Visitors to Schools
Staff is recommending that this proposed new policy be adopted.
X. NEW BUSINESS
10.1) Comprehensive Annual Financial Report (CAFR)
The school district’s CAFR is presented for the Board’s review and reference.