02/09/2006









GCPS Board Meeting Agenda for February 9, 2006

GWINNETT COUNTY BOARD OF EDUCATION MEETING
FEBRUARY 9, 2006


The regular Board meeting held in the Board Room at the Instructional Support Center, 437 Old Peachtree Road, Suwanee, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at the Instructional Support Center.

WORK SESSION AGENDA

I. Instructional Materials Adoption
II. Central Gwinnett Cluster Math Institute Report
III. “First Tee” Physical Education Program
IV. Staff Reports
V. EXECUTIVE SESSION
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

At 6:15 p.m. the Board will attend a reception honoring 44 GCPS teachers who earned certification by theNational Board of Professional Teaching Standards. The reception will be held in Rooms 1.106-1.108 adjacent to the Board Room.




NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
February 9, 2006


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF JANUARY 12 AND 24, 2006

IV. BOARD RECOGNITION

4.1) Mark Collins, Freeman’s Mill ES, GRS Retirement Administrative Committee
4.2) Glenn Burrows, Mill Creek HS, Georgia Teacher Excellence Award, International Technology Education Association
4.3) Mill Creek HS Technology Student Association Team, Most Robust and Most Elegant Awards, Georgia BEST Robotics Competition, BEST Robotics Inc.
4.4) GCPS Teachers Certified by the National Board of Professional Teaching Standards in 2005

CITIZENS AND GROUPS ADDRESSING THE BOARD

4.5) Susan Dietz and Dr. Barbara Wilson, Gwinnett County Association of Educators

V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-6016 – Smallwares
5.22) Bid B-6018 – School Bus Body and Chassis

5.3) Grayson HS Stadium Financing
Staff is recommending that the Board authorize the issuance of a stadium loan to Grayson HS, in the amount of $1,000,000 for the purpose of constructing a field house.
5.4) Shiloh HS Stadium Financing
Staff is recommending that the Board authorize the issuance of a stadium loan to Shiloh HS, in the amount of $210,000 for the purpose of constructing visitors- side stands and related facility.
5.5) Mountain Park ES Waste Water Treatment Plant Replacement Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.6) Mill Creek Cluster Relief ES New Facility Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.7) Lawrenceville East Renovations Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.8) Grayson/Dacula Area Relief ES New Facility Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.9) Upper North Cluster MS and Upper North Cluster ES Site Work Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.10) Architect Recommendations
Staff is recommending that the Board adopt a motion to approve the architect recommendations.


VI. SUPERINTENDENT’S REPORTS

6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.

6.4) PTA Proclamation
Staff is recommending that the Board adopt a proclamation honoring the Gwinnett PTA in conjunction with the anniversary of the National PTA’s founding in February 1897.
6.5) Legislative Update
The Board will receive a report on the status of education-related legislation in the current session of the Georgia General Assembly.
6.6) 2006 Summer School Dates, Sites, and Administrators
Staff will provide the Board with information that includes elementary, middle, and high school 2006 summer school dates, sites, and the names of the summer school administrators.

VII. BOARD/SUPERINTENDENT DISCUSSION
Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS
8.1) Review of FY2005 CAFR
Board members received a copy of the FY2005 Comprehensive Annual Financial Report (CAFR) at the January 12, 2006 Board meeting. The Board was asked to review the CAFR and bring any questions they may have to the February 9, 2006 Board meeting.

IX. NEW BUSINESS
9.1) Instructional Materials Adoption
Staff is recommending that the Board adopt the instructional materials in the program areas of Fine Arts and Technical Education, Computer Science and Apprenticeship as recommended.
9.2) Gwinnett County Public Schools Foundation, Inc.
Staff is recommending that the Board adopt a resolution and the preliminary Articles of Incorporation associated with the establishment of a systemwide educational foundation for Gwinnett County Public Schools.

Staff is recommending that the following proposed policy revisions be placed on the table for review until the March 9, 2006 Board meeting:

9.3) Policy DI - Accounting and Reporting
Changes have been made to this policy to align it with improvements in system processes.
9.4) Policy IHF - Graduation Requirements
Changes have been made to this policy to align it with improvements in system processes.