05/11/2006









GCPS Board Meeting Agenda for May 11, 2006


GWINNETT COUNTY BOARD OF EDUCATION MEETING
MAY 11, 2006

The regular Board meeting held in the Board Room at the Instructional Support Center, 437 Old Peachtree Road, NW, Suwanee, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at the Instructional Support Center.

WORK SESSION AGENDA
I. Cross-Functional Action Team Reports
. Maximizing FTE Funding
. Strategies to Mitigate the Impact of Highly-Mobile Students
. Grading Against the Standard
I. 2006 Promotion-Retention Criteria Review and Georgia Performance Standards Impact on CRCT Scale Scores
II. Multi-Agency Coordinated Safety Drill
IV Staff Reports
V. EXECUTIVE SESSION
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

5:30 p.m. Dinner with members of the Superintendent’s Council of Community Advisors

NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 1:30 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
May 11, 2006

I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA: Tonight’s agenda includes a public hearing on the FY2007 Budget. It will occur immediately following Section III: Approval of Minutes.

III. APPROVAL OF MINUTES OF APRIL 11, 13, 15, 18, 20, 25, 27, AND MAY 4, 2006

PUBLIC HEARING ON FY2007 BUDGET

IV. BOARD RECOGNITION

4.1) Superintendent’s Council of Community Advisors
4.2) Lilburn ES, Georgia School of Excellence Award
4.3) Amanda Hoffman, Jonathon Laime, Tangarila Reddy, and Perrinh Savang, Brookwood HS, Perfect Score on Latin I Exam; Carolyn Booth, Brookwood HS, and Seth Herren, Kalin McHale and Karan Patel, North Gwinnett HS, Perfect Score on Latin II Exam; and Joe Fang, North Gwinnett HS, Perfect Score on Latin III Exam, American Classical Association and National Junior Classical League
4.4) Joe Fang, North Gwinnett HS, Siemens Student State Award for Advanced Placement, The Siemens Foundation
4.5) Duluth HS, Georgia Winner, Siemans Award for Advanced Placement, The Siemens Foundation
4.6) Brandan Case, Daniel Gatch and Brandon Smith, Parkview HS, 1st Place Winners, Georgia Stock Market Game, Georgia Council on Economic Education
4.7) Felicia Hester, Camp Creek ES, District 12 Georgia Elementary School Science Teacher of the Year, and Elizabeth Michele Wills, Lanier MS, District 12 Georgia Middle School Science Teacher of the Year, Georgia Science Teachers’ Association
4.8) Parkview HS Science Bowl Team, 1st Place, State Science Bowl Competition, Georgia Department of Energy
4.9) Parkview HS Science Olympiad Team, 1st Place, State Science Olympiad Competition, Georgia Science Olympiad
4.10) Parkview HS Band, Sudler Flag of Honor, John Philip Sousa Foundation
4.11) Vedat Mahmuti, South Gwinnett HS, 2006 Louise Radloff Scholarship Recipient
4.12) Ashley Daniel, Grayson HS, 2006 Alton C. Crews Scholarship Recipient
4.13) 1st and 2nd Place State Winners, Technical Education Program-SkillsUSA,
Technology Student Association, and Family, Career, Community Leaders of America
CITIZENS AND GROUPS ADDRESSING THE BOARD

V. CONSENT AGENDA

The Consent Agenda allows the Board of Education to act on routine items of
business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, it should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount, and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-6039 - Turkey/Cheese Sandwiches
5.22) Bid B-6045 – Deli Turkey
5.23) Bid B-6046 – Motor Oil
5.24) Bid B-6047 – Student Discipline Handbooks
5.25) Bid B-6049 – Audio/Visual Video Equipment
5.26) Bid B-6050 – Musical Instruments
5.27) Bid B-6051 – Kindergarten Furniture
5.28) Bid B-6052 – Video Server
5.29) Bid B-6053 – Locker/Shelving
5.291) Bid B-6054 – SNP Uniforms
5.3) Value Proposition from Optimus Solutions
Staff is recommending that the Board adopt a motion to award Optimus Solutions sole-source status as the Pseries (UNIX) computer technology supplier.
5.4) Dacula MS Gymnasium Re-Roofing Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.5) Duluth HS and North Gwinnett HS Track Resurfacing Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.6) Brookwood HS Auxiliary Gymnasium Wood Floor Installation Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder
.5.7) Five-Year Local Facility Plan
Staff is recommending that the Board adopt a motion to approve the Five-Year Local Facility Plan.
5.8) Parkview HS Right-of-Way Deed
Staff is recommending that the Board adopt a motion to grant the right-of-way deed.
5.9) Parkview HS Driveway Easement
Staff is recommending that the Board adopt a motion to grant the driveway easement.
5.10) Parkview HS Temporary Construction Easement
Staff is recommending that the Board adopt a motion to grant the temporary construction easement.
5.11) Parkview HS Permanent Drainage Easement
Staff is recommending that the Board adopt a motion to grant the permanent drainage easement.
5.12) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Grayson HS construction.
5.13) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Mill Creek HS construction.
5.14) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on J.E. Richards MS construction.

VI. SUPERINTENDENT’S REPORTS

6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) Naming of New 2007 Elementary Schools
Three new elementary schools are due to open in August 2007. Staff will review the process used in determining an appropriate name for a new school as established in policy and procedure FDC, Naming New Facilities.
6.5) Governor’s Honors Program Finalists
Gwinnett County Public Schools has 91 students who have been named as finalists for this summer’s event. This represents 13% of the total enrollment for the 2006 Governor’s Honors Program.
6.6) Summer School Report
Staff will provide information on the dates and locations for the school system’s 2006 summer school program.
6.7) Class of 2006 Graduation Report
Staff will share data on the graduating class of 2006.

VII. BOARD/SUPERINTENDENT DISCUSSION

Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS

8.1) Adoption of FY2007 Budget
Staff is recommending that the Board adopt the FY2007 Budget in the expenditure amount of $1,417,301,343.00 as presented by the Superintendent and tentatively adopted by the Board on April 18, 2006.

IX. NEW BUSINESS

9.1) Challenge to the Harry Potter Book Series
Staff is recommending that the Board make a ruling on the hearing officer’s recommendation regarding the challenge to the Harry Potter series.
9.2) New Life Academy of Excellence Charter School Application
Staff is recommending that the Board approve the New Life Academy of Excellence charter school application so that it may submitted to the Georgia Department of Education for review.
9.3) Local Plan for Improving Vocational and Technical Education and One-Year Funding Application for FY2007
Staff is recommending that the Board approve the Local Plan for Improving Vocational and Technical Education and One-Year Funding Application for FY2007.

Staff is recommending that the following policies be placed on the table for review until the June 22, 2006 Board meeting:

9.4) Policy EEE - Wellness Plan
Information is incorporated into this new policy that reflects changes in current legislation.
9.5) Policy GAD - Professional Learning Opportunities
Changes have been made to this policy to align it with improvements in system processes.
9.6) Policy JGJ – Crisis Management Plan/Required Drills
The title of this policy has been changed to “Safe Schools Plans/Required Drill.” Changes have been made to this policy to align it with improvements in system processes.