05/08/2003









GCPS Board Meeting Agenda for May 8, 2003

GWINNETT COUNTY BOARD OF EDUCATION MEETING
May 8, 2003


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Achievement Gap Cross-Functional Action Team
II. Data Quality Cross-Functional Action Team
III. Staff Reports
IV. Executive Session

NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

NOTE TO CITIZENS
Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
May 8, 2003


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF APRIL 17, 19, 22, 24, 29, AND MAY 1, 2003

IV. BOARD RECOGNITION
4.1) Dana Fronk, McConnell Middle School, Southern District Teacher of the Year, Georgia Association for Health, Physical Education, Recreation, and Dance
4.2) Ken Lindahl, Brookwood HS, Georgia Thespian Hall of Fame
4.3) Viveka Chandrasekaran, Meadowcreek HS, AAAAA Literary Girls Solo Competition
4.4) Victor Arila, Seth Bedgood, Riohi Burr, and Brandon Dyer, Sugar Hill ES, State Elementary Winner of Stock Market Game
4.5) Drew Ann Tatum, Amy Lantrip, John Churchman, and Alex Ewing, Parkview HS, Spring State Winners of Stock Market
CITIZENS AND GROUPS ADDRESSING THE BOARD
4.6) Dr. Abayomi Noibi
4.7) Frank J. Bove
4.8) Elise Doran
4.9) Dwight Jones
4.10) Randy Powell
4.11) Carolyn Morton
4.12) Austine Murphy
4.13) Mindy Clark
4.14) Michelle Solombrino
4.15) Gregory Wells
4.16) Laura Cronin
4.17) Richard Tucker
4.18) Dr. Tom O'Rourke

PUBLIC HEARING ON 2004 BUDGET

V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.

5.2) Bids:
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) RFP-3001 Special Education Software
5.22) RFP-3002 Information Technology Services
5.23) B-3041 Printing of Newspaper Tabloid
5.24) B-3046 Meat & Staples
5.25) B-3049 Math Catalog Discount
5.26) B-3057 Duplicator Paper
5.27) B-3061 Canon Copier Contract
5.28) B-3062 Bus Chassis & Body
5.29) B-3063 Custodial Supplies
5.30) B-3065 Audio Visual

5.3) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on the Cedar Hill ES addition. The project was partially funded by the State. This action is necessary to close this project with the State and to receive our final reimbursement check.
5.4) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on the Richards MS addition. The project was partially funded by the State. This action is necessary to close this project with the State and to receive our final reimbursement check.
5.5) Duncan Creek ES Sewer Easement
Highway 124 LLC is requesting a sewer easement across the property located in Land Lot 4 of the 3rd Land District, Parcel #3-3-6, known as Duncan Creek ES.
5.6) Berkmar MS Assignment of Sewer Easement
Gwinnett County Water and Sewerage Authority requires the acquisition and assignment of a storm sewer easement across the property of Mr. & Mrs. Stuebing, located in Land Lot 149, of the 6th Land District, Parcel #007, for Berkmar MS.
5.7) Hopkins ES Addition Water Meter Easement
Gwinnett County Department of Public Utilities requires an easement for the installation of a water service vault and water metering devices across the property located in Land Lot 159 & 174 of the 6th Land District, known as Hopkins ES.
5.8) Louise Radloff MS Roof Replacement Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.9) Moving & Relocating Portable Classrooms Unit Price Bid
Staff is recommending that the Board of Education adopt a motion to award the unit price bid to the lowest responsible and responsive bidder.
5.10) Architect Recommendations
Staff is recommending that the Board of Education adopt a motion to approve the architect recommendations.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts. 6.3) 1997 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated.
6.5) 2004-2005 and 2005-2006 Proposed Calendars
School system parents and staff considered the inclusion of an intersession week for optional remediation or extension. Input was mixed, with no clear majority viewpoint. Therefore, the school system will continue with its standard calendar for the 2004-2005 and 2005-2006 school years. This calendar continues to end first semester before winter break. This has been associated with gains in student achievement.


VII. BOARD/SUPERINTENDENT DISCUSSION
7.1)III. OLD BUSINESS
8.1)


IX. NEW BUSINESS
Staff is recommending that the following proposed policies be placed on the table for input until the June 19 Board meeting:
9.1) Policy AFC - Emergency Closings
Staff is recommending the Descriptor Code be changed from CB under Section entitled “General School Administration” to AFC under section entitled “School District” and the name of the policy be changed from “Closings Due to Weather/Emergency” to “Emergency Closings.”
9.2) Policy BD - Policy Development
Staff is recommending proposed changes to this policy to include information previously contained in Policies BDD (Board Policy Dissemination), BDE (Review of Board Policy) and BDG (Policy Absence).
9.3) Policy BE - School Board Records
Staff is recommending the Descriptor Code be changed from CN under Section entitled “General School Administration” to BE under Section entitled “School Board Operations” and the name of the policy be changed from “Records Management” to “School Board Records.” Staff is recommending deletions to the policy to comply with current practice and state law.
9.4) Policy GAAA - Equal Opportunity
Staff is recommending proposed changes to this policy to comply with current practice and to include information previously contained in Policy G “Accommodations for Employees with Disabilities.”
9.5) Policy GAC - Staff Involvement in Decision Making
Staff is recommending the Descriptor Code be changed from BBC under Section entitled “School Board Operations” to GAC under Section entitled “Personnel” and the name of the policy be changed from “Board Committees” to “Staff Involvement in Decision Making.” Staff is also recommending proposed changes to the policy to comply with current practice and state law.
9.6) Policy GAEB - Sexual Harassment/Discrimination (Employees)
Staff is recommending the Descriptor Code be changed from GA to GAEB.
9.7) Policy GBAB - Pay for Performance
Staff is recommending the Descriptor Code be changed from DHA under Section entitled “Fiscal Management” to GBAB under Section entitled “Personnel.”
9.8) Policy JCDA - Mandatory Reporting of Student Crimes
Staff is recommending only minor changes to this policy to reflect current practice.
9.9) Policy JDF - School Admission of Suspended or Expelled Students
Staff is recommending only minor changes to this policy to reflect current practice.

Staff is recommending that the following policies be rescinded:
9.10) Policy BBC - Board Committees
Staff is recommending the Descriptor Code be changed from BBC under Section entitled “School Board Operations” to GAC under Section entitled “Personnel” and the name of the policy be changed from “Board Committees” to “Staff Involvement in Decision Making.”
9.11) Policy BDD - Accommodations for Students with Disabilities
Staff is recommending the information contained in this policy be incorporated into Policy BD “Policy Development.”
9.12) Policy BDE - Review of Board Policy
Staff is recommending the information contained in this policy be incorporated into Policy BD “Policy Development.”
9.13) Policy BDG - Policy Absence
Staff is recommending the information contained in this policy be incorporated into Policy BD “Policy Development.”
9.14) Policy CB - Closings Due to Weather/Emergency
Staff is recommending the Descriptor Code be changed from CB under Section entitled “General School Administration” to AFC under Section entitled “School District” and the name of the policy be changed from “Closings Due to Weather/Emergency” to “Emergency Closings.”
9.15) Policy CN - Records Management
Staff is recommending the Descriptor Code be changed from CN under Section entitled “General School Administration” to BE under Section entitled “School Board Operations” and the name of the policy be changed from “Records Management” to “School Board Records.”
9.16) Policy DHA - Pay for Performance
Staff is recommending the Descriptor Code be changed from DHA under Section entitled “Fiscal Management” to GBAB under Section entitled “Personnel.”
9.17) Policy G - Accommodations for Employees with Disabilities
The information contained in this policy has been incorporated into Policy GAAA “Equal Opportunity.”
9.18) Policy GA - Sexual Harassment/Discrimination (Employees)
Staff is recommending the Descriptor Code be changed from GA to GAEB.