05/12/2005









GCPS Board Meeting Agenda for May 12, 2005

GWINNETT COUNTY BOARD OF EDUCATION MEETING
May 12, 2005


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Results-Based Evaluation System: Local School Plans for Improvement--Interventions
II. Gateway Assessment Program Revisions
III. ESOL Delivery Models
IV. Staff Reports
V. Executive Session
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

Board Meets with Superintendent’s Council of Community Advisors in the Grayson Room.

NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
May 12, 2005

I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA: Tonight’s agenda includes a public hearing on the FY2006 Budget. It will occur immediately following Section III: Approval of Minutes.

III. APPROVAL OF MINUTES OF APRIL 12, 14, 16, 19, 21, 26, 28, AND MAY 5, 2005

PUBLIC HEARING ON FY2006 BUDGET

IV. BOARD RECOGNITION
4.1) Superintendent’s Council of Community Advisors
4.2) Lucas Bermudez, Parkview HS, State STAR Student, and Phil Heier, State STAR Teacher
4.3) Filament, North Gwinnett HS’s Literary Magazine, and Dreamscape, Shiloh HS’s Literary Magazine, Highest Award of the National Council of Teachers of English
4.4) Collins Hill HS Girls Basketball Team, AAAAA State Basketball Champions
4.5) Collins Hill HS Boys Swimming Team, AAAAA State Swimming Champions
4.6) Collins Hill HS Wrestling Team, AAAAA State Wrestling Champions
4.7) Duluth HS Cheerleaders, AAAAA State Competitive Co-Ed Champions
4.8) Students Earning Perfect Scores on the National Latin Exam, American Classical Association and National Junior Classical League
4.9) GCPS Music Program, One of the Best 100 Communities for Music Education in America, American Music Conference
4.10) Leann Luttrell, Sycamore ES, Presidential Award for Excellence in Mathematics and Science Teaching
4.11) Gayla Malkiel, 2004-05 Gwinnett PTA Council President
4.12) Sandra Levent, Sugar Hill ES, 2005 Georgia PTA Principal of the Year
4.13) Parkview HS Science Olympiad Team, 1st Place, State Science Olympiad
4.14) Meadowcreek HS Science Olympiad Team, 2nd Place, State Science Olympiad
4.15) IV Bray, Berkmar HS, Regional Winner, 2004-05 Siemens Award for Advanced Placement
4.16) Atlanta Toyota Scholarship Winners and Most-Inspiring Teachers
4.17) 1st and 2nd Place State Winners, Technical Education Program – Distributive Education Clubs of America (DECA), Technology Student Association (TSA), Future Business Leaders of America (FBLA), and SkillsUSA

CITIZENS AND GROUPS ADDRESSING THE BOARD
4.18) Connie Wiggins, Executive Director, Gwinnett Clean & Beautiful

V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of
business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-5016 – Music Instruments
5.22) Bid B-5020 – Dairy Products
5.23) Bid B-5022 – Meat & Staples
5.24) Bid B-5035 – K-5 Classroom Materials
5.25) Bid B-5038 – Science Equipment
5.26) Bid B-5039 – Art Equipment
5.27) RFP-3018 – Benchmark Assessment Technology Tool
5.3) Banking Resolution
Staff is recommending that the Board adopt a resolution to designate Wachovia Bank as the depository bank for the school district.
5.4) Local Plan for Improving Vocational and Technical Education and One-Year Funding Application for FY2006
Staff is recommending that the Board approve the FY2006 Local Transition Plan. This is an annual compliance document for budgetary information, assurances of compliance, and utilization of federal funds as allocated by the Carl D. Perkins Vocational and Technical Education Act.
5.5) Collins Hill HS Permanent Drainage Easement
Staff is recommending that the Board adopt a motion to grant the permanent drainage easement.
5.6) Jackson Electric Membership Corporation (EMC) Loan Agreement for Collins Hill HS
Staff is recommending that the Board authorize the execution of an interest-free loan agreement with Jackson EMC on behalf of Collins Hill HS.
5.7) Collins Hill HS Permanent Construction Easement
Staff is recommending that the Board adopt a motion to grant the permanent construction easement.
5.8) Instructional Support Center Pole Line Easement
Staff is recommending that the Board adopt a motion to grant the pole line easement
5.9) Instructional Support Center Renovations Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.10) Instructional Support Center Data Center Equipment Installation Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive vendors.
5.11) Instructional Support Center Data Center Construction Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.12) Meadowcreek HS and South Gwinnett HS Track Resurfacing Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.13) Nesbit ES Parking Improvements Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.14) Richards MS Parking Reconstruction Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.15) Water Treatment Service Unit Price Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.16) Berkmar MS Georgia Power Easement
Staff is recommending that the Board adopt a motion to grant the easement to Georgia Power.
5.17) B.B. Harris ES Gymnasium Addition and Renovation Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.18) Arcado ES Transportation Bus Lift Installation Quote
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive vendor based on GSA pricing quotation.
5.19) Termite Control Unit Price Agreement
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) Calendars for 2006-07 and 2007-08
The calendars for 2006-07 and 2007-08 are now ready for final distribution. Drafts have been presented at five Area Board Meetings for input.
6.5) Gateway Assessment Program Revision
Staff is recommending that the Board adopt proposed revisions to the Gateway Assessment Program to align the local testing plan with implementation of the state’s new Georgia Performance Standards.

VII. BOARD/SUPERINTENDENT DISCUSSION
Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS
8.1) Adoption of FY2006 Budget
Staff is recommending that the Board approve a motion to adopt the FY2006 budget in the expenditure amount of $1,234,346,726 as presented by the Superintendent and tentatively adopted by the Board on April 19, 2005.

Staff is recommending that this proposed policy revision be adopted at the May 12, 2005 Board Meeting:
8.2) Policy KB – Public Information
Minor changes have been made to this policy to reflect current practice.

Staff is recommending that the following policy be rescinded at the May 12, 2005 Board Meeting:
8.3) Policy JBCF – Admission-Gwinnett Technical College
Gwinnett Technical College has become a separate entity and is no longer under
the direction of Gwinnett County Public Schools

IX. NEW BUSINESS
9.1) Gwinnett County Public Schools and Buford City Schools Student Attendance Protocols
Staff is presenting for the Board’s endorsement the Student Attendance Protocols developed for Gwinnett County Public Schools and Buford City Schools by the Gwinnett County Attendance Protocol Committee.