12/08/2005









GCPS Board Meeting Agenda for December 8, 2005

GWINNETT COUNTY BOARD OF EDUCATION MEETING
DECEMBER 8, 2005


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Barriers to High Achievement XFAT Report
II. Student Assessment Reporting Tool (StART), Part II
III. Redistricting Process Update
IV. Staff Reports
V. EXECUTIVE SESSION
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.


NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.
AGENDA
December 8, 2005


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF NOVEMBER 10 AND 30, 2005

IV. BOARD RECOGNITION

4.1) Annistown ES, J. W. Benefield ES, Bethesda ES, Cedar Hill ES, G. H. Hopkins ES, Kanoheda ES, Lawrenceville ES, Lilburn ES, Nesbit ES, Norcross ES, Peachtree ES, and Susan Stripling ES, 2005-2006 Title I Distinguished Schools
4.2) Boys Cross Country Team, Parkview HS, 2005-2006 AAAAA State Champions
4.3) Girls Cross Country Team, Collins Hill HS, 2005-2006 AAAAA State Champions
4.4) Girls Softball Team, Collins Hill HS, 2005-2006 AAAAA State Champions
4.5) Margaret Ackerman, Meadowcreek ES, Georgia School Counseling Advocate of the Year (2004-2005); Kay Holleman, Peachtree Ridge HS, Georgia High School Counselor of the Year (2004-2005); Brenda Zellner, Freeman’s Mill ES, Georgia Elementary School Counselor of the Year 2004-2005); and Gina Vines, North Gwinnett HS, Georgia Writer of theYear (2004-2005), Georgia School Counseling Association
CITIZENS AND GROUPS ADDRESSING THE BOARD
James Ellington
Reid Laurens
Marcus Spencer
Michael B. Heisler

V. CONSENT AGENDA

The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-6008 – Automotive Fluid Dispensing Equipment
5.3) Oakland Meadow School Bid (Replacement for Oakland School)
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.4) Upper North Cluster ES & MS Water Meter Easement
Staff is recommending that the Board adopt a motion to grant the Water Meter Easement.
5.5) Upper North Cluster ES & MS On-Site Sanitary Sewer Easement
Staff is recommending that the Board adopt a motion to grant the Sewer Easement.
5.6) Trickum MS Replacement Sewer Easement
Staff is recommending that the Board adopt a motion to grant the Sewer Easement.
5.7) Phoenix HS Sewer Easement
Staff is recommending that the Board adopt a motion to grant the Sewer Easement.
5.8) Water Source Heat Pump Request for Proposals
Staff is recommending that the Board adopt a motion to award the proposals to the lowest responsible and responsive bidder.
5.9) Lighting Solicitation Request for Proposals
Staff is recommending that the Board adopt a motion to award the proposals to the lowest responsible and responsive bidder.
5.10) Carpet Request for Proposals
Staff is recommending that the Board adopt a motion to award the proposals to the lowest responsible and responsive bidder.
5.11) Banking Resolution
Staff is recommending that the Board adopt a resolution to designate Bank of New York as a third party custodian for the school district.
5.12) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on J.W. Benefield ES.
5.13) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Duluth MS.
5.14) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Margaret Winn Holt ES.
5.15) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Glenn C. Jones MS.
5.16) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Level Creek ES.
5.17) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Norcross ES.
5.18) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Frank N. Osborne MS.
5.19) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Pinckneyville MS.
5.20) Certificate of Completion
Staff is recommending that the Board approve the attached resolution certifying that all bills have been paid on Rockbridge ES.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) Principal for a Day Wrap-Up
The Board will hear a report on the second annual “Principal for a Day” program, a joint venture of Gwinnett County Public Schools and the Gwinnett Chamber of Commerce. The program was conducted during American Education Week, November 14-18. It paired principals at 46 schools with business leaders who served as “principal for a day” to gain a first-hand, authentic look at a typical day in the life of a school leader in a Gwinnett County school.
6.5) High Performance Recognition – Special Education
At the annual fall conference of the Georgia Council for Administrators of Special Education (GCASE), GCPS was recognized as a leader in Georgia for outstanding efforts to improve the performance of students with disabilities. Data from the 2004-2005 school year was the basis for this award given for increasing the percentage of students who meet or exceed state achievement standards.
6.6) Instructional Support Center (ISC) Update
Staff will update the Board on the status of the move into the ISC by GCPS personnel from four existing facilities.

VII. BOARD/SUPERINTENDENT DISCUSSION

Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS

8.1) Redistricting Recommendation
The Board will be asked to adopt the recommendation of the Superintendent for the redistricting of students within the Brookwood and Meadowcreek Clusters.

IX. NEW BUSINESS

9.1) Resolution for Notice of Sale of Construction Sales Tax Notes, Series 2006
Staff is recommending that the Board adopt a resolution authorizing the distribution of a preliminary official statement relating to Gwinnett County School District Construction Sales Tax Notes, Series 2006, and authorizing the distribution of a notice of sale.
9.2) Reimbursement Resolution Regarding Construction Sales Tax Notes, Series 2005
Staff is recommending that the Board adopt a resolution certifying that the Gwinnett County School District (Georgia) Construction Sales Tax Notes, Series 2005 be retired and authorizing the reimbursement of the General Fund proceeds with the 2005 SPLOST Construction Notes in January 2006, if the General Fund is required to supplement 2005 sales tax receipts.
9.3) Comprehensive Annual Financial Report (CAFR)
Staff will present the school district’s Comprehensive Annual Financial Report (CAFR) for the Board’s review and reference.

Staff is recommending that the following proposed new policy be placed on the table for review until the January 12, 2006 Board Meeting:

9.4) Policy KM – Visitors to Schools
The proposed new policy complies with new requirements in state law.
9.5) Special Recognition