9/11/2003









GCPS Board Meeting Agenda for September 11, 2003

GWINNETT COUNTY BOARD OF EDUCATION MEETING
September 11, 2003


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Assessment Update
II. Special Education: Continued Conversation
III. Proposed Emergency Operations Center
IV. Staff Reports
V. Executive Session

NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.





NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
September 11, 2003


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF AUGUST 14, 2003

IV. BOARD RECOGNITION
4.1) Jean Lee, Louise Radloff Scholar, Duluth HS
4.2) National Geography Challenge Winners, Duluth HS


CITIZENS AND GROUPS ADDRESSING THE BOARD
4.3) Sheri Russo, Area School Coordinator, Georgia Emergency Management Association
4.4) Jeff Little


V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) RFP-3005 Print Shop Equipment
5.3) Approval of the Special Education Continuous Improvement Monitoring Action Plan
Staff is recommending that the Board approve the Special Education Continuous Improvement Monitoring Action Plan.
5.4) Snellville MS Sewer Easement
Staff is recommending that the Board adopt a motion to grant the sewer easement.
5.5) Meadowcreek HS Field House Sewer Easement
Staff is recommending that the Board adopt a motion to grant the sewer easement.
5.6) Meadowcreek HS Field House Water Meter Easement
Staff is recommending that the Board adopt a motion to grant the water meter easement.
5.7) J.P. McConnell MS Assignment of Sewer Easement
Staff is recommending that the Board adopt a motion to grant the assignment of sewer easement.
5.8) Alcova ES Georgia Power Easement
Staff is recommending that the Board adopt a motion to grant the easement to Georgia Power.
5.9) Architect Recommendations
Staff is recommending that the Board adopt a motion to approve the architect recommendations.
5.10) Capital Outlay Application for FY2005
Staff is recommending that the Board approve the Capital Outlay Application for FY2005.
5.11) Snellville MS Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.12) Rock Springs ES Addition Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.13) Margaret Winn Holt ES Sewer Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.14) Gwinnett Technical College - Third Amendment to Lease, Gwinnett Industries, Inc.
Staff is recommending that the Board adopt a motion to amend the lease with Gwinnett Industries, Inc. to include an additional 19,320+/- sq. ft. of space and 223 parking spaces for use by the Adult Education program.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 1997 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated.A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contact price and progress toward completion indicated.
6.5) FY 2005 Budget Development Calendar
Staff is recommending that the Board approve a motion to adopt the Fiscal Year 2005 budget development calendar.
6.6) Redistricting Process and Timeline
Review of the process that will be used for gathering input from educators, parents, and community members for the district lines for the remaining new schools to be redistricted in the current SPLOST program which are: Alcova ES, Chesney ES, Level Creek ES, and Margaret Winn Holt ES.

VII. BOARD/SUPERINTENDENT DISCUSSION
Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS
Staff is recommending that the following policy revisions be adopted:
8.1) Policy IDCB - Community School Program
Name and code of this policy changed from Policy IDD - Private Instruction to Policy IDCB - Community School Program to match GSBA suggested standards.
8.2) Policy IDFA - Gender Equity in Sports
Code of this policy changed from JAB to IDFA to match GSBA suggested standards.
8.3) Policy IGB - Student Support Team
Code of this policy changed from IEIA to IGB to match GSBA suggested standards.
Staff is recommending that the following policies be rescinded:
8.4) Policy IA - Philosophy
Information in Policy IB is reflective of current instructional goals.
8.5) Policy IDD - Private Instruction
Information is contained in Policy IDCB - Community School Program.
8.6) Policy IEIA - Student Support Team
Information is contained in Policy IGB - Student Support Team.
8.7) Policy JAB - Gender Equity in Sports
Information is contained in Policy IDFA - Gender Equity in Sports.

IX. NEW BUSINESS
9.1) Re-Certification of Compliance with Standards for a Local Board of Education
Staff is recommending that the Board certify, in writing, that it remains in compliance with the Standards for a Local Board of Education as developed and recommended by the Georgia School Boards Association.
9.2) Naming of Shiloh HS Stadium Field
Staff is recommending that the Board approve the request of the Shiloh High School Council and administration that the field in the Shiloh Community Stadium be named in honor of former Shiloh HS football coach and athletic director Charlie Jordan.