10/10/2002









GCPS Board Meeting Agenda for October 10, 2002

GWINNETT COUNTY BOARD OF EDUCATION MEETING
October 10, 2002


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East. NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.
WORK SESSION AGENDA

I. 2001-02 Assessment Overview
II. School Council Update
III. Staff Reports
IV. Executive Session

NOTE TO CITIZENS
Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.


AGENDA
October 10, 2002


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF SEPTEMBER 12 AND 24, 2002

IV. BOARD RECOGNITION

4.1) Relay for Life Team Captains

CITIZENS AND GROUPS ADDRESSING THE BOARD


V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member (or members) want to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids:
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-3006 Furniture
5.3) Berkmar Cluster MS LAN Cabling Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder. 5.4) Duluth MS Replacement LAN Cabling Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.5) Glenn C. Jones MS LAN Cabling Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.6) Dacula Cluster ES and Duluth Cluster ES LAN Cabling Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.7) Buchanan HS of Technology - Georgia Power Easement
Georgia Power Company requires an easement for the purpose of maintaining above-ground utility lines at Buchanan HS of Technology.
5.8) Duluth Cluster ES Sewer Easement
Gwinnett County Water and Sewerage Authority requires a sewer easement across the property located in Land Lot 231 of the 6th Land District, known as Duluth Cluster ES.
5.9) Duluth Cluster ES Water Meter Easement
Gwinnett County Department of Public Utilities requires an easement for the installation of a water service vault and water meter devices across the property located in Land Lot 231 of the 6th Lane District, known as Duluth Cluster ES.
5.10) Berkmar Cluster MS Sewer Easement
Gwinnett County Water and Sewerage Authority requires a sewer easement across the property located in Land Lot 149 of the 6th Land District, known as Berkmar Cluster MS.
5.11) Berkmar Cluster MS Water Meter Easement
Gwinnett County Department of Public Utilities requires an easement for the installation of a water service vault and water metering devices across the property located in Land Lot 149 of the 6th Land District, known as Berkmar Cluster MS.
5.12) Glenn C. Jones MS Sewer Easement
Gwinnett County Water and Sewerage Authority requires the acquisition and assignment of a sewer easement across the property located in Land Lot 3 of the 1st Land District, known as Glenn C. Jones MS.
5.13) Approval of Five-Year Facilities Plan
Staff is requesting the Board of Education approve a formal request letter for the Five-Year Facilities Plan. In order to obtain the assistance of the State Department of Education for the approval of our current Five-Year Facilities Plan, a formal request to add this item to the Georgia Department of Education’s November Board Agenda must be approved by the local Board of Education


VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 1997 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated.
6.5) 2002 Building Program - FY’04 Projects
An update on plans and projects specific to the 2003-04 (FY’04) school year.


VII. BOARD/SUPERINTENDENT DISCUSSION


VIII. OLD BUSINESS

Staff is recommending that the following policies be adopted:
8.1) Policy ED - Student Transportation Management-- Staff is recommending changes to this policy to comply with current requirement in state law.
8.2) Policy GA - Sexual Harassment/Discrimination (Employees)-- Staff is recommending the proposed changes to comply with current practice and change the descriptor code and title from JC “Grievance/Appeal Procedures” to GA “Sexual Harassment/Discrimination (Employees)”.
8.3) Policy JGC - Student Health Services-- The name of this policy has been changed from “School Health Nurse Program” to broaden the policy and the accompanying procedure.

Staff is recommending that the following policies be rescinded:
8.4) Policy JGCC - Communicable Diseases-- The information contained in this policy has been incorporated into Procedure P.JGC “Student Health Services” which accompanies Policy JGC.
8.5) Policy JGCD - Medicines-- The information contained in this policy has been incorporated into Procedure P.JGC “Student Health Services” which accompanies Policy JGC.

IX. NEW BUSINESS
9.1)