04/17/2003









GCPS Board Meeting Agenda for April 17, 2003

GWINNETT COUNTY BOARD OF EDUCATION MEETING
April 17, 2003


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.


WORK SESSION AGENDA

I. Staff Retention Cross-Functional Action Team
II. FY04 Curriculum Adoptions
III. Staff Reports
IV. Executive Session

NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.



NOTE TO CITIZENS
Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
April 17, 2003


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF MARCH 13 AND APRIL 2, 2003

IV. BOARD RECOGNITION
4.1) Dr. Barbara Reed, Science Coordinator, 2003 “David P. Butts Distinguished Contributions to Science Education Award,” UGA College of Education, Department of Science Education
4.2) David Jahner, Coordinator of Foreign Language, “Leader of the Year” Award from the American Association of Teachers of German, Georgia Chapter
4.3) Summerour MS, Nominee for the President’s “No Child Left Behind” Blue Ribbon Schools Program
4.4) Mai Yin Tsoi, Collins Hill HS, 2003 Georgia High School Science Teacher of Promise, Georgia Science Teachers Association
4.5) Bryan Christian, Collins Hill HS, 1st Place, 2003 Georgia Junior Science and Humanities Symposium
4.6) Melissa Dittmar Joy, Collins Hill HS, K-12 Dance Educator of the Year, Georgia Association of Health, Physical Education, Recreation and Dance
4.7) Jim Small, Shiloh HS, Secondary Science Teacher of the Year, Georgia Science Teachers Association
4.8) Parkview HS Boys Swim Team, AAAAA State Champions
4.9) Parkview HS Girls Basketball Team, AAAAA State Champions.


CITIZENS AND GROUPS ADDRESSING THE BOARD

4.10) Laura Cronin
4.11) Marlyn Tillman


V. CONSENT AGENDA

The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.


5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids:
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) B-3042 Cheese Sauce
5.22) B-3051 72-Passenger Buses
5.23) B-3052 Kitchen Equipment
5.24) B-3055 Beef Crumbles
5.25) B-3056 Breaded Chicken
5.3) Parkview HS Stadium Financing
Staff is recommending that the Board authorize the issuance of stadium loan financing to Parkview HS, in the amount of $700,000, for the purpose of installing new aluminum bleachers in the football stadium.
5.4) Collins Hill HS Stadium Financing
Staff is recommending that the Board authorize the issuance of stadium loan financing to Collins Hill HS, in the amount of $1,500,000, for the purpose of constructing a field house.
5.5) Duluth HS - Georgia Power Easement
Georgia Power Company requires an easement for the purpose of installing underground utility lines at Duluth HS.
5.6) Berkmar MS - Georgia Power Easement
Georgia Power Company requires an easement for the purpose of installing underground utility lines at the new erkmar MS.
5.7) Trickum MS Replacement Sewer Easement
Gwinnett County Water and Sewerage Authority requires a sewer easement across the property located in Land Lot 124 of the 6th Land District, known as Trickum MS Replacement.
5.8) Trickum MS Replacement Water Meter Easement
Gwinnett County Department of Public Utilities requires an easement for the installation of a water service vault and water metering devices across the property located in Land Lot 124 of the 6th Land District, known as Trickum MS Replacement.
5.9) Trickum MS Replacement Assignment of Sewer Easement
Gwinnett County Water and Sewerage Authority requires the acquisition and assignment of a sewer easement across the property located in Land Lot 124, of the 6th Land District, Parcel #5, known as Trickum MS Replacement.
5.10) Berkmar HS Re-Roof Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.11) Lilburn MS Re-Roof Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.12) Shiloh HS Re-Roof Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.13) Maxwell HS Bus Canopy and Drive Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.14) Harris ES HVAC Upgrade
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.15) Berkmar HS Parking/Tennis Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.16) Gwinnett Technical College’s Local Application for FY’04 Perkins Funds
This is an annual compliance document for budgetary information, assurances of compliance, and utilization of Federal Funds as allocated by the Carl D. Perkins Vocational and Technical Education Act.
5.17) Architect Recommendations
Staff is recommending that the Board of Education adopt a motion to approve the architectural firm of Stevens & Wilkerson of Georgia, Inc.


VI. SUPERINTENDENT’S REPORTS

6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in t this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 1997 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated.