07/14/2005









GCPS Board Meeting Agenda for July 14, 2005

GWINNETT COUNTY BOARD OF EDUCATION MEETING
July 14, 2005


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.

WORK SESSION AGENDA

I. Staffing Trends and Projections Report
II. Board Policies Status Report
III. Preparing for the Future
IV. Staff Reports
V. EXECUTIVE SESSION
Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.

NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.
AGENDA
July 14, 2005


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF JUNE 23, 2005

IV. BOARD RECOGNITION

CITIZENS AND GROUPS ADDRESSING THE BOARD

V. CONSENT AGENDA
The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.
5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-5046 Storage Shelving
5.22) Bid B-5048 Paper Stock
5.23) RFP-3019 Substitute Teacher Staffing Services
5.3) New Lilburn Fleet and Grounds Maintenance Shop Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.4) Lilburn ES Georgia Power Easement
Staff is recommending that the Board adopt a motion to grant the Georgia Power Easement.
5.5) Fleet and Grounds Maintenance Bus Lift Installation Quote
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive vendor based on General Services Administration pricing quotation.
5.6) Annual Lawn Maintenance Services Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.7) Berkmar HS Gymnasium Re-Roofing Bid
Staff is recommending that the Board adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.8) Brookwood HS Driveway Easement
Staff is recommending that the Board adopt a motion to grant the driveway easement.
5.9) Harbins ES Driveway Easement
Staff is recommending that the Board adopt a motion to grant the driveway easement.
5.10) Duluth MS Replacement Sewer Easement
Staff is recommending that the Board adopt a motion to grant the sewer easement.
5.11) Even Start Family Literacy Program Grant Re-Application
Staff is recommending that the Board approve the continuation of the Even Start Family Literacy Program by supporting this grant continuation request.
5.12) Tender of Defense
Staff is recommending that the Board approve the tender of the defense to the contractor regarding a materialman’s claim made by the supplier of steel joists for the construction of the Trickum MS replacement facility.

VI. SUPERINTENDENT’S REPORTS
6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) Southern Association of Colleges and Schools Certificate of Accreditation
Staff will present the Board with a Certificate of Accreditation awarded to Gwinnett County Public Schools by the Southern Association of Colleges and Schools’ Council on Accreditation and School Improvement. The certificate acknowledges that all eligible elementary, middle, and secondary schools in Gwinnett achieved SACS accreditation.

VII. BOARD/SUPERINTENDENT DISCUSSION

Time designated for the Board and Superintendent to enter into discussion regarding issues of interest or timeliness.

VIII. OLD BUSINESS

IX. NEW BUSINESS
9.1) Short-Term Tax Anticipation Financing
Staff is recommending that the Board adopt the attached resolution authorizing the distribution of a Notice of Sale and Solicitation of Offers for Short-Term Tax Anticipation Notes.
9.2) Georgia School Boards Association Summer Conference Report
Mr. Seckinger and Mrs. Radloff recently represented the Board of Education at the GSBA Summer Conference and Delegate Assembly held in June 2005. They will brief the Board on the conference and actions taken by the Delegate Assembly.
9.3) Gwinnett Clean & Beautiful 2005 Summer Advance Conference
Staff is recommending that the Board authorize the payment of expenses of Board members attending the Gwinnett Clean & Beautiful 2005 Summer Advance Conference at Callaway Gardens on August 18 and 19, 2005.
Staff is recommending that the following policy revision be adopted:

9.4) Policy FGB – Site Acquisition (Disposal)
Minor changes are proposed to this policy to clarify language and align it with improvements in system processes and state law.