12/12/2002









GCPS Board Meeting Agenda for December 12, 2002

GWINNETT COUNTY BOARD OF EDUCATION MEETING
December 12, 2002


The regular Board meeting held in the Board Room at Lawrenceville East, 723 Hi-Hope Road, Lawrenceville, will begin with the open forum at 6:30 p.m. and the regular meeting at 7:00 p.m. Preceding the regular meeting, the Board will meet at 3:00 p.m. in a work/executive session in the Executive Board Room at Lawrenceville East.


WORK SESSION AGENDA

I. Block Scheduling
II. Staff Reports
III. Executive Session

NOTE: Executive session will be held to discuss pending or threatened litigation with the Board attorney; the acquisition of real estate; the appointment, employment, compensation, hiring, disciplinary action, or periodic evaluation of personnel; and student discipline appeals.







NOTE TO CITIZENS

Board Agendas with supporting documentation are given to the Board of Education for their review seven (7) days prior to the meeting date. Staff is available during this time to answer questions or provide additional materials to Board members. The Board will meet at 3:00 p.m. for a work session the afternoon of the Board meeting; therefore, time to discuss agenda items is provided prior to the regular meeting at 7:00 p.m.

AGENDA
December 12, 2002


I. CALL TO ORDER, INVOCATION, PLEDGE OF ALLEGIANCE

II. ADOPTION OF AGENDA

III. APPROVAL OF MINUTES OF NOVEMBER 14, 19 AND 21, 2002

IV. BOARD RECOGNITION

4.1) Grayson HS Girls Softball Team, State AAA Champions
4.2) 2002 AECT International Student Media Festival Award Winners, Students from Brookwood HS, Collins Hill HS, and Duluth HS
4.3) Grayson HS Theatre Arts Students, State AAA One-Act Play Champions
4.4) Meadowcreek ES, 2001-2002 Exemplary Site for HOSTS Structured Mentoring Program in Language Arts
4.5) Rockbridge ES, 2001-2002 Exemplary Site for HOSTS Structured Mentoring Program in Language Arts
4.6) GCPS Office of Budgets and Accounting, Certificate of Excellence for Financial Reporting, The Association of School Business Officials

CITIZENS AND GROUPS ADDRESSING THE BOARD

4.7) Tracey Curtin
Paula Horne
Diane Miley
Mike Norman, Office Depot
Clint Thompson
Dale Whelchel




V. CONSENT AGENDA

The Consent Agenda allows the Board of Education to act on routine items of business as a series. If a Board member needs additional information or clarification, an item can remain on the Consent Agenda. If a Board member wants to discuss or debate an item, the item should be removed from the Consent Agenda and placed at the proper place on the agenda.

5.l) Purchase Orders
This is a monthly report that lists all purchase orders of $2,000 or more. The vendor, the item(s) purchased, the destination of the item(s), the budget account, the dollar amount and the method of purchase are all identified.
5.2) Bids:
Sealed bids have been taken for various services and products. The dollar volume of purchases requires Board approval before obtaining the services or products with budgeted funds.
5.21) Bid B-3018 Food Service Kitchen Equipment/Dacula & Duluth Cluster ES
5.22) Bid B-3019 Playground Equipment
5.23) Bid B-3024 Kitchen Equipment/North Gwinnett Cluster ES
5.24) Bid B-3025 Kitchen Equipment/Central Gwinnett Cluster ES
5.25) Bid B-3026 General Office and Classroom Furniture
5.26) Bid B-3027 Kitchen Equipment/Louise Radloff MS
5.27) Bid B-3030 Science Catalog Discount
5.3) Certificate of Completion
Staff is recommending that the Board of Education approve the attached resolution certifying that all bills have been paid on the Meadowcreek HS addition. The project was partially funded by the State.
5.4) Corley ES Transportation Parking Improvements
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.
5.5) Meadowcreek HS Addition/Food Court Bid
Staff is recommending that the Board of Education adopt a motion to award the contract to the lowest responsible and responsive bidder.

VI. SUPERINTENDENT’S REPORTS

6.1) Personnel
This monthly report lists all employees being hired, taking a leave of absence, and terminating employment. Board members will receive an updated list at the next meeting.
6.2) Monthly Financial Report
A consolidated comparison of all budgeted funds to actual expenditures and a balance sheet are provided in this monthly report. Also provided are budget amendments and a detailed schedule of investments and sales tax receipts.
6.3) 1997 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in March 1997 is shown with the current status and schedule indicated. A separate listing is provided of all major construction contracts that are in progress with the project name, contractor, contract price and progress toward completion indicated.
6.4) 2002 Building Program/Construction Report
A listing of construction projects, with revisions, funded by the sales tax approved by voters in November 2001 is shown with the current status and schedule indicated.


6.5) Cross-Functional Action Teams Update
Gwinnett County Public Schools addresses issues of significance through Cross- Functional Action Teams (XFATs) made up of local school and central office employees of various divisions, as well as parents and community members when appropriate. Staff will update the Board on the status of current teams and the work of past XFATs.


VII. BOARD/SUPERINTENDENT DISCUSSION


VIII. OLD BUSINESS

Staff is recommending that the following policy be rescinded:

8.1) Policy JCA - Student Complaint
Information contained in this policy has been incorporated into Procedure P.JC “Student Complaints--Sexual Harassment/Discrimination.”


IX. NEW BUSINESS
9.1) Reimbursement Resolution Regarding Construction Sales Tax Notes, Series 2002
Staff is recommending that the Board of Education approve the attached resolution certifying that the Gwinnett County School District Construction Sales Tax Notes, Series 2002 be retired and that the Board adopt the attached resolution authorizing the reimbursement of the General Fund proceeds with the 2003 SPLOST construction notes in January, 2003, if the General Fund is required to supplement 2002 sales tax receipts.
9.2) Resolution for Notice of Sale of Construction Sales Tax Notes, Series 2003
Staff is recommending that the Gwinnett County Board of Education adopt a resolution authorizing the advertisement of intent to sell, and the solicitation of offers for purchase of School District Construction Sales Tax Notes, Series 2003.
9.3) Redistricting Recommendation
Staff is recommending that the Gwinnett County Board of Education adopt the recommendation of the Superintendent for the redistricting of J.A. Alford ES, W.J. Cooper ES, Corley ES, Duncan Creek ES, Ivy Creek ES and Sycamore ES.
9.4) Gwinnett Retirement System Administrative Committee Appointments
Staff is recommending that the Board of Education adopt a motion to appoint two new members to serve on the Gwinnett Retirement System (GRS) Plan Administrative Committee The names of the recommended individuals will be provided to the Board upon selection by the GRS Plan Administrative Committee at their December 5, 2002 meeting.
9.5) Special Recognition